Minutes for 2016 03 25

Committee Meeting Minutes for 25-03-2016

Notes from the Committee Meeting and additional items.

Attendees
- Committee
  - At Silverpond
    - Noon
    - Sarah
    - Lyndon
  - Remote
    - Ken
    - Andy
- Compose
  - Greshom
  - Ryan
  - Doug
  - Rick
Agenda
- Let Compose know about our recent conversations with Dave
- Chat Face to Face with the new committee members, compose parties, etc.
Compose's Marginal costs were slightly more than their ticket income
- They suggest that we aim to approximately ballance tickets and marginals
Action Items
- Ryan from compose to draw up a draft contract between the Committee and Compose
  - By Monday
- Smaller meeting to be organized to cover the agreement
  - Dave, Ryan, and at least one person from the committee
  - No Date Set
- Website
  - No Date Set
- CFP draft plan
  - By Friday Next Week

Attendance: Expecting ~70 people
Costs
- Food - $2000 / 70 People
- Drinks - $500
- Venue - Probably Free
- Volunteers - Free
- Recordings - $10,000 - Does Andy have some contacts for this?
- Speakers - Varies considerably
- Cleaning - $500
- Tables, etc. - Unknown
Venues
- RMIT, REA, Melbourne Uni
  
  RMIT could be the best candidate due to how central it is Will depend on what they come back with after Noon talks to them
Sponsors
- Commonwealth Bank
- Thoughtworks
- REA
- Jane-Street
- RMIT
- NICTA
- General Assembly
Pricing
- Tickets
  - Concession - $100
  - Full Price - $200
  - EarlyBird - $100 (20% cap)
  - Corporate EarlyBird - $500
- Sponsorship
  - Super Sponsor - $20,000 haha not going to happen surely
  - 3x Tier One - $6,500
  - Tier Two - $4,000
  - Tier Three - $2,000
  - Tier Four - $500
Speakers
- Math
  - Group Theory Person - Who was that Noon?
- Haskell
  - Liquid Types
- Industry
  - Project Omnia

Make sure we set a limit on early-bird so they don't sell out
Send out CFP to all academic depts across the country, as well as Singapore
Contact Yaron from JaneStreet and mention Compose NY/Gershom
Nora Ganter and Alex Ghitza from unimelb. I convinced Alex to give a talk on linear algebra stuff he is doing; Nora is his wife - http://www.ms.unimelb.edu.au/~nganter@unimelb/
Invite Alex Kissnger or similar (from Quantomatic), SPJ, Simon Marlow, Michael Sloan (stack)
Get marketing banners and stands (raw images from Componse, content from us)
Think about tables/extras we might need to hold food we get
Compose NY/Gershom want us to use Twitter.