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Custodia Usage
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Go to the Students page and create your Students
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Go to the Classes page and create a new Class for the year. Perhaps it could be called:
- "2017-2018" for a school using this for tracking all attendance
- "P1 Spanish 17-18" for a first period Spanish class
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Activate the new Class by clicking "Activate"
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Add Students to the Class
- Click on the Class name to select it (it will highlight in blue)
- Click the left arrow to move Students into the Class
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Add a reporting Period
- Go to the Reports page
- Click "New Period"
- Select the start and end dates of the reporting period (probably the first and last day of school)
- Verify the new Class is selected next to the new Period (otherwise you didn't correctly Activate the new Class)
- The Reports page should show "No Data to Display" until the first Student signs in
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Go to the Home Page (Sign-In Page)
- Ensure all Students in the active Class are showing on the "Not Yet In" column, otherwise either they were not added to the right Class, or the Class was not Activated.
The Students page allows the creation of new students.
- Name is required and must be unique
- "Teachers" are shown in bold on the front page, and attendance is tracked
- Start date is the date after which the Student's attendance is tracked
- Required minutes is how many minutes the student must accumulate in a day without the day counting as "short"
Clicking a Student's name will take you to their Student Page.
From here you can see all the Attendance for the Student for the current Period and Class. Clicking a date on the calendar will allow you to Override, Excuse, and Delete attendance records for that day. Only days where a Student has already Signed In are allowed to be modified to prevent accidental modification of days like weekends or holidays.
A Class is a group of Students to show on the Sign-In Page. A Class is designed to last for a single semester or year. You can have multiple Classes at once, but only one can be shown on the Sign-In Page at a time. Activating a different Class will change what is shown on the Sign-In Page.
If you want to use this to track separate Classes, you will just need to Active each Class each time you want to show the different group on the Sign-In Page.
The Reports page allows you to see Students in a Class filtered by a date range. The date range is called a Period. Each Period is saved after creation, and can be selected again from the drop down menu on the Reports page.
Periods do no affect the student's attendance or the Sign-In Page, only the date range shown on the Reports page.
A Student's Attendance can be granted in several ways:
School Days are only counted on any day that a Student in the Active Class has Signed In. This prevents the need to define a complicated holiday calendar and concepts like snow days and holidays. If no Student Signs In, the day isn't a "School Day".
By default, a Student must Sign In and Sign Out with a range of 300 to 330 minutes a day. This is useful for schools where the Student can come and go throughout the day.
A Student who does not Sign In for a School Day is marked as "Unexcused" for the day.
A Student who does not Sign Out or Signs Out early is marked "Short" for the day.
This is useful for the administrator who wishes to see which Students are leaving early and not meeting the state requirement for hours in school.
Clicking "Excuse" on a Student Page for a day will grant them an "Excused Absence".
This is used to track how many times the parent has called out the Student for an excused absence.
A Student who did attend for the day but forgot to Sign In or Out can be granted an override (and valid) attendance by clicking "Override" on their Student Page for the correct day. The count of this will be shown in the "Gave Attendance" column and added to the "Attended" column.
This is tracked separately so the administrator can see who might need training on how to correctly use the Sign-In Page.
A Student who is known to be "not coming in" can be marked Absent, so other students can see their friend isn't in today. Just click the Student's name, and then click "Absent". This only affects what column they are shown in on the Sign-In Page, and doesn't affect their Attendance. If the Student does not come in, they will show "Unexcused" like normal, and if they do come in then the Absent flag is removed.