Merge pull request #1 from oasis-tcs/meeting-2023-11-02

Minutes of 2023-11-02 (inaugural) meeting

meeting-minutes/2023-11-02.md

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+# 1. Opening Activities
+
+## 1.1 Opening comments (OASIS Staff Contact Kelly)
+
+## 1.2 Introduction of participants/roll call (OASIS Staff Contact Kelly)
+
+* Kelly: Showed the tentative roster and voting members (as of 2023-OCT-30)
+
+Listed per roster as "given family, affiliation, role(s)". 
+Note: The latter in part as during or at the end of this inaugural meeting.
+
+* Adrian Diglio, Microsoft, Voting Member
+* Denny Page, Individual, Voting Member
+* Duncan Sparrell, sFractal Consulting LLC, Voting Member
+* Jay White, Microsoft, Voting Member
+* Jeremy Rickard, Microsoft, Voting Member
+* Justin Murphy, DHS Cybersecurity and Infrastructure Security Agency (CISA), Co-Chair
+* Kelly Cullinane, OASIS, OASIS Staff Contact
+* Kris Vandecruys, Cisco Systems, Voting Member
+* Langley Rock, Dell, Voting Member
+* Martin Prpic, Red Hat, Voting Member
+* Mike Fraser, Sophos Ltd, Voting Member
+* Omar Santos, Cisco Systems, Co-Chair, taking notes
+* Przemyslaw Roguski, Red Hat, Voting Member
+* Shridhar Chari, Cisco Systems, Voting Member
+* Sonny van Lingen, "Huawei Technologies Co., Ltd.", Voting Member
+* Stefan Hagen, Individual, Secretary
+* Thomas Schaffer, Cisco Systems, Voting Member
+* Thomas Schmidt, Federal Office for Information Security (BSI) Germany, Voting Member
+
+
+## 1.3 Procedures for this meeting (OASIS Staff Contact Kelly)
+
+* Kelly: Showed the tentative roster and voting members (as of 2023-OCT-30)
+
+## 1.4 Approval of agenda
+
+N/A - This is the inaugural (first) meeting of the TC with parts of the agenda required.
+
+## 1.5 Approval of previous minutes (OASIS Staff Contact Kelly)
+
+N/A - This is the inaugural (first) meeting of the TC
+
+## 1.6 Review of action items and resolutions
+
+N/A - This is the inaugural (first) meeting of the TC
+
+## 1.7 Identification of TC voting members (OASIS Staff Contact Kelly)
+
+### 1.7.1 Prospective voting members attending their first meeting
+
+### 1.7.2 Members attaining voting rights at the end of this meeting
+
+* Adrian Diglio
+* Denny Page
+* Duncan Sparrell
+* Jay White
+* Jeremy Rickard
+* Justin Murphy
+* Kelly Cullinane
+* Kris Vandecruys
+* Langley Rock
+* Martin Prpic
+* Mike Fraser
+* Omar Santos
+* Przemyslaw Roguski
+* Shridhar Chari
+* Sonny van Lingen
+* Stefan Hagen
+* Thomas Schaffer
+* Thomas Schmidt
+
+### 1.7.3 Members losing voting rights if they have not joined this meeting by the time it ends
+
+### 1.7.4 Members who previously lost voting rights who are attending this meeting
+
+### 1.7.5 Members who have declared a leave of absence
+
+# 2. Nomination and Elextion of Officers
+
+* Kelly:
+  * Nominations of Co-Chairs to the mailing list before the meeting:
+    * Jay White, Microsoft
+    * Omar Santos, Cisco Systems 
+  * Asked for nomiations from the floor:
+* Justin: Nominated himself
+  * Justin Murphy, DHS Cybersecurity and Infrastructure Security Agency (CISA)
+* Kelly: 
+  * Three candidates for two positions => a vote is needed.
+  * Performed a rolling vote call and noted the results in a spreadsheet
+* Kelly: Calculated and announced result after the vote:
+  * Omar Santos, Cisco Systems received 12 votes
+  * Justin Murphy, DHS Cybersecurity and Infrastructure Security Agency (CISA) received 8 votes
+  * Jay White, Microsoft received 7 votes
+* Kelly:
+  * Announced Omar and Justin as Co-Chairs  
+* Kelly:
+  * Nominations of Secretary to the mailing list before the meeting:
+    * Stefan Hagen, Individual
+  * Asked for nomiations from the floor:
+    * None received
+  * Asked if anyone is objecting for Stafen Hagen to act as secretary of the TC
+    * No objections or discussions. Unanimous consent. Stefan Hagen is the secretary of the TC
+
+# 3. OASIS Process Overview
+
+* Kelly: Walked all thorugh the TC Process Overview section of the slides (stored in kavi after the meeting)
+
+# 4. New Business of the TC
+
+* Kelly: Handed over to Co-Chair Omar for new business of the TC
+
+## 4.1 Request a GitHub git repository for TC Work (TC Repository)
+
+* Omar:
+  * Moves to allow the Officers to request creation of a new TC GitHub git repository for "TC collaboration"
+    from TC Administration.
+    * Duncan seconds.
+      * Stefan: Amends the motion to ensure the Secretary is an initial maintainer.
+      * All discuss
+      * No objections or discussions. Unanimous consent. The motion carries.
+
+## 4.2 Request a GitHub git repository for OpenEoX Awareness and Adoption (Open Repository)
+
+* Omar:
+  * Moves to allow the Officers to request creation of an open GitHub git repository for "hosting
+    an OpenEoX awareness and adoption website" from TC Administration
+    * Duncan seconds.
+      * No objections or discussions. Unanimous consent. The motion carries.
+
+## 4.3 Selection of Communication Channels for Minutes and Issue Processing
+
+* Omar:
+  * Continue to drive all conversations via GitHub issues
+  * Create and use labels to 
+    * coordinate notification needs 
+    * trigger TC live discussions during the meetings
+    * preparing votes / ballots
+* All discuss and the general trend is all in favor no one noted objecting. 
+
+## 4.4 Time and Date of the Monthly TC Meetings
+
+* Omar: Suggested to meet on the last Wednesday of the month at 12pm EDT (11 ET) - before the CSAF TC
+* All: Discussed the proposal
+* Action on the Co-Chairs to suggest options for date and time slots for the next meeting to the TC members
+
+# 5. Other Business
+
+* None
+
+# 6. Resolutions and Decisions reached
+
+## 6.1 End debate of other issues
+
+## 6.2 Review of Decisions Reached
+
+* DECISION to allow the Officers to request creation of a new TC GitHub git repository for "TC collaboration"
+           from TC Administration.
+* DECISION to allow the Officers to request creation of an open GitHub git repository for "hosting
+           an OpenEoX awareness and adoption website" from TC Administration
+* DECISION to use the TC GitHub git repository with issues and labels to collaborate and prepare live
+           TC discussions during meeitings as well as ballots
+
+## 6.3 Review of Action Items
+
+* ACTION on the Co-Chairs to suggest options for date and time slots for the next meeting to the TC members
+
+# 7. Next Meeting
+
+Date and time slot to be communicated by the Co-Chairs after consideration of member query results (action).
+
+# 8. Adjournment
+
+Meeting was adjourned.