Computerized Examination Management System

Table of Contents

1. Project Description
2. Key Objectives
3. Test Creation and Preparation
   • Preparing Questions
   • Exam Preparation
4. Test Taking
5. Test Checking
6. Information Processing
7. Tools and Frameworks Used
8. Note

Project Description

The Computerized Examination Management System is a comprehensive computerized information system designed to centralize and streamline all aspects of test administration within a college environment. Its primary aim is to enhance the efficiency, reliability, and overall management of various types of tests conducted within the institution.

Key Objectives

The system's key objectives include:

1. Test Creation and Management: This system empowers educators and administrators to create tests efficiently. It operates on two levels:
   • Question Database: A robust question database allows the storage and organization of questions across diverse fields and subjects.
   • Test Construction: Users can easily build tests by selecting questions from the database, creating custom exams tailored to specific courses or topics.

2. Test Administration: The system facilitates the administration of tests, offering features such as secure test delivery and monitoring of exam sessions.

3. Grading and Record Keeping: After tests are completed, the system automates the grading process and securely records students' grades. This ensures accuracy and consistency in grading.

4. Information Processing: The system is equipped to handle comprehensive information and data processing, including:

   • Copy Checking: Efficiently checking copies, identifying any irregularities, and ensuring the integrity of the assessment process.
   • Statistical Analysis: Generating various statistics related to tests, grades, and student performance, enabling educators and administrators to make data-driven decisions.
   • Information Presentation: Providing clear and insightful visualizations and reports to aid in understanding and presenting data.

Test Creation and Preparation

Preparing Questions

• Lecturers can create a question bank and a test bank for the subjects they teach.
• Questions include text, instructions, and four answer options, with one marked as correct.
• Each question corresponds to a study subject and one or more courses.
• Questions are uniquely identified by a number (5 digits) and include the lecturer's name.

Exam Preparation

• Lecturers construct tests with a unique identifier (6 digits), set a duration, and assign points to each question.
• Tests may include free text instructions for examinees and lecturers.
• The lecturer's name is recorded as the test author.

Test Taking

• Examinees enter an execution code (provided by the lecturer) to start a test.
• Tests can be taken manually (using Word files) or via the computerized interface.
• The system measures the time allotted for each test and automatically closes it at the end.
• The lecturer can lock a test at any time, preventing new examinees from accessing it.

Test Checking

• For computerized tests, the system grades exams based on predefined criteria.
• The lecturer can review and confirm results, adding comments or manually adjusting grades.
• Students receive their grades, checked tests, and comments via email and text messages.

Information Processing

• The system calculates and stores statistical information about each test, including averages, medians, and score distributions (0-100).
• Automated checks identify identity errors in copies and notify the lecturer.
• Students can access their personal test scores and reviewed exams, while lecturers receive reports on tests they authored.
• The Head of the Department receives read-only access to all data and statistical reports, helping analyze grade variations among tests and students.

Tools and Frameworks Used

• Eclipse: Used as the integrated development environment (IDE) for coding and managing the project.

• MySQLWorkbench: Employed for designing and managing the project's database, which is integral to the system.

• Git: Utilized for version control and collaborative development, allowing for easy tracking of code changes and team collaboration.

• OCSF (Object Client-Server Framework): This framework played a crucial role in implementing the client-server architecture for the computerized test taking process, ensuring efficient communication between clients and the server.

Note

The system's handling of manual tests is not included in this README's definition.

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The Computerized Examination Management System streamlines test creation, administration, and grading, providing valuable insights and ensuring a fair and efficient assessment process within the college. For more details on specific features, please refer to the relevant sections above.