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# Cutting Corporate Bullshit from Corporate Documentation | ||
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Corporate documentation is often plagued with jargon, redundancy, and unnecessary complexity. Here are some strategies to streamline and clarify your documents: | ||
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## Identify and Eliminate Bullshit | ||
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* **Jargon:** | ||
* Replace complex terms with simpler language. | ||
* Define technical terms for clarity. | ||
* Avoid using multiple synonyms for the same concept. | ||
* **Redundancy:** | ||
* Remove repeated information. | ||
* Condense lengthy explanations. | ||
* Eliminate unnecessary qualifiers (e.g., "very," "extremely"). | ||
* **Passive Voice:** | ||
* Convert passive voice to active voice for clarity and conciseness. | ||
* Example: "The report was written by the team" becomes "The team wrote the report." | ||
* **Unnecessary Complexity:** | ||
* Break down complex ideas into smaller, easier-to-understand points. | ||
* Use bullet points or numbered lists to organize information. | ||
* Avoid overly long sentences. | ||
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## Focus on Clarity and Conciseness | ||
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* **Write for Your Audience:** | ||
* Tailor the language and level of detail to your reader's knowledge. | ||
* Avoid assuming prior knowledge. | ||
* **Use Strong Verbs:** | ||
* Replace weak verbs with stronger ones for impact. | ||
* Example: "Use" instead of "utilize." | ||
* **Be Specific:** | ||
* Provide concrete details and examples. | ||
* Avoid vague or general statements. | ||
* **Proofread Carefully:** | ||
* Eliminate typos, grammatical errors, and inconsistencies. | ||
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## Practical Tips | ||
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* **Read Your Document Aloud:** | ||
* This helps identify awkward phrasing and unnecessary complexity. | ||
* **Use a Style Guide:** | ||
* Consistent formatting and language improve readability. | ||
* **Seek Feedback:** | ||
* Ask colleagues to review your document for clarity and conciseness. | ||
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## Example: Before and After | ||
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**Before:** | ||
> "The implementation of the new system will necessitate a comprehensive evaluation of existing processes to ensure optimal utilization of resources and alignment with strategic objectives." | ||
**After:** | ||
> "We'll need to assess current processes to make the new system work best and fit our goals." | ||
By following these guidelines, you can create clear, concise, and effective corporate documentation that is easy to understand and act upon. | ||
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**Would you like to provide a specific example of corporate documentation you're working on? I can help you identify areas for improvement.** |