Merge pull request #407 from ethanrd/add-cf-gov-panel-notes

Add minutes from 2023 Q1 and Q2 CF Governance Panel meetings.

Governance/GovPanel/2023-03-09-meeting.md

@@ -0,0 +1,37 @@
+# 2023-03-09 CF Governance Panel meeting
+
+## Attendees
+Jonathan, Ethan, Bryan, Karl
+
+## Agenda
+* Schedule next meeting
+* Updates to CF Information Management and Support Team list/description
+* Discuss standard names process
+* Discuss outreach, engagement, marketing
+* AOB
+
+## Discussion
+Schedule next CF Governance Panel meeting/call
+* DECISION: Thursday, 29 June 2023 at 15:00 UTC
+
+Update of description of and rules for the CF info team, update membership
+* DECISION: Approve mention of Gov Panel (see issue #[341](https://github.com/cf-convention/cf-convention.github.io/issues/341) and PR #[342](https://github.com/cf-convention/cf-convention.github.io/pull/342))
+
+Discuss standard names process
+* Recent automation of process/reminder
+* Appreciation of work by Alison and Fran
+
+Outreach, engagement, marketing
+* Consider working on improved messaging
+ * Look for more outreach opportunities, more speakers, more user stories
+* Very active Python community: look for opportunities to discuss cf-python and cfdm
+* Encourage further develop CF Common Concepts
+ * Encapsulates data variable description (CF Standard Names, coordinates, etc.) into single concept.
+ * Two proposals were close to accepted:
+ * Trac ticket #[24](http://cfconventions.org/Data/Trac-tickets/24.html) "Common Concept:vocabulary with mapping to CF attributes"
+ * Trac ticket #[94](http://cfconventions.org/Data/Trac-tickets/94.html) "Proposal for a CF String Syntax (CFSS)"
+* Consider porting Python CF Data Model package (cfdm) into a C library. Maybe CF Aggregation as well.
+
+AOB
+* 2023 CF Workshop
+* Possible AGU session on CF and netCDF

Governance/GovPanel/2023-06-29-meeting.md

@@ -0,0 +1,52 @@
+# 2023-06-29 CF Governance Panel meeting
+
+## Attendees
+* Bryan, Ethan, Karl, Jonathan, Fanny
+
+## Agenda
+* Schedule next meeting
+* Should we use Figshare or Zenodo for CF Workshop presentations/posters?
+* Consider suggestion on rotating CF Workshops every nine months
+* Consider clarifying rule “When three weeks have passed with no contributions …”
+* Discuss ways to encourage engagement on issues that elicit little response due to difficulty/complexity.
+* Discuss opening standard names process to non-CEDA folks
+* AGU session on CF and netCDF
+* CF Workshop
+* AOB
+
+## Discussion
+Schedule next CF Governance Panel meeting/call
+* DECISION: Tentative 11 Sept 2023 15:00 UTC (alternate 27 Sept)
+ * Final: 27 Sept 2023 at 15:00 UTC
+
+Discuss use of Figshare or Zenodo for CF Workshop presentations/posters
+* DECISION: Recommend use of Figshare, Zenodo, or institutional repository
+ * Repository used should provide persistence and a DOI.
+
+Discuss suggestion on rotating CF Workshops every nine months
+* If alternating in-person and virtual, this would keep in-person under 24-months apart
+* Higher frequency might be difficult to plan. Could depend on funding for meetings.
+* DECISION: Discuss at workshop
+
+Discuss the “When three weeks have passed with no contributions …” rule and clarifying that messages of agreement don't extend the 3-week period.
+* DECISION: Should be something like "no further concerns raised" (all agreed)
+* ACTION: Create issue and PR
+
+Discuss ways to encourage engagement on issues that elicit little response due to difficulty/complexity.
+* Hard to build momentum
+* Hard without funding
+* Maybe regular (quarterly?) meetings to review, encourage action, make decisions
+ * Issue triage
+ * Hackathon meetings (Could this contribute to higher frequency of workshops?)
+ * DECISION: Discuss having regular meetings at CF Workshop.
+ * ACTION: Fanny and Bryan will ask CMIP IPO about helping organize regular meetings
+ * ACTION: Ethan will bring up as agenda topic for CF Workshop
+
+Discuss opening standard names process to non-CEDA folks
+* Could CEDA Editor permissions be connected to GH?
+* Process (CEDA Editor) is now accessible to approved people outside CEDA.
+* ACTION: Bryan and Jonathan ask CEDA about CF standard names process
+
+AOB
+* AGU session on CF and netCDF proposed
+* CF Workshop organizing committee meeting regularly

Governance/GovPanel/meeting-minutes.md

@@ -5,6 +5,8 @@ title: CF Governance Panel Minutes
 
 # CF Governance Panel Meeting Minutes
 
+* [2023-06-29 CF Governance Panel Meeting](2023-06-29-meeting.md)
+* [2023-03-09 CF Governance Panel Meeting](2023-03-09-meeting.md)
 * [2022-12-08 CF Governance Panel Meeting](2022-12-08-meeting.md)
 * [2022-02-09 CF Governance Panel Meeting](2022-02-09-meeting.md)
 * [2021-02-10 CF Governance Panel Meeting](2021-02-10-meeting.md)

Governance/GovPanel/template.md

@@ -10,4 +10,4 @@
 
 ## New Action items
 
-* [ ] (_assigned to_) action item description
+* [ ] (_assigned to_) action item description