Document Management System

PLEASE NOTE : A working file of these tables in available on Google Drive

CCCS Bibliographic Reference & Provenience Data

Provenience Data

URL	maps to BibTex `url`; the WWW address
URL-alt
CCCS folder - orig
sub-folder - orig
original file name
original file name -alt
revised file name

Locational Data

Country / Countries
Region(s)

Bibliographic Data

BIBTEX entry type
CCCS entry type
Year	maps to BibTex `year`; the year of publication (or, if unpublished, the year of creation)
Author(s)	maps to BibTex `author`; the name(s) of the author(s) (in the case of more than one author, separated by and) QUESTION: How does BibTex handle multiple authors? How to distinguish between multiple authors
Editor(s)	maps to BibTex `editor`; the name(s) of the editor(s)
Book Title	maps to BibTex `booktitle` the title of the book, if only part of it is being cited; (NOTE: would need to be either 'book' or 'journal')
Book Chapter	maps to BibTex `chapter` the chapter number
Article Title	maps to BibTex `title`; the title of the work
Journal / Publication	maps to BibTex `journal`; the journal or magazine the work was published in
Vol	maps to BibTex `volume` the volume of a journal or multi-volume book
Issue	maps to BibTex `number`; the "(issue) number" of a journal, magazine, or tech-report, if applicable. (Most publications have a "volume", but no "number" field.)
Pages	maps to BibTex `pages`; page numbers, separated either by commas or double-hyphens.
Series	maps to BibTex `series`; the series of books the book was published in (e.g. "The Hardy Boys" or "Lecture Notes in Computer Science")
	maps to BibTex `crossref`; the key of the cross-referenced entry
Language
Publishing Agency	maps to BibTex `institution`; the institution that was involved in the publishing, but not necessarily the publisher
Publishing House	maps to BibTex `publisher`; the publisher's name
Publisher's City	maps to BibTex `; publisher's address (usually just the city, but can be the full address for lesser-known publishers)
Publisher's Address	maps to BibTex ` (**NOTE**: relationship may need to be re-evaluated);
Doc ID#
ISSN / ISBN
Abstract
Bibliographic Annotation	maps to BibTex `annote`; an annotation for annotated bibliography styles (not typical)

CCCS Review and Analysis Data

attribute tag
Reviewer Notes	maps to BibTex `note`; miscellaneous extra information

Currently Non-Utilized BibTex Data Field Values

CCCS isn't currently referencing articles with these values, but we would like to enable the field by default

edition	the edition of a book, long form (such as "First" or "Second")
eprint	a specification of an electronic publication, often a preprint or a technical report
howpublished`; how it was published, if the publishing method is nonstandard
key	a hidden field used for specifying or overriding the alphabetical order of entries (when the "author" and "editor" fields are missing). Note that this is very different from the key (mentioned just after this list) that is used to cite or cross-reference the entry.
month	the month of publication (or, if unpublished, the month of creation)
organization	the conference sponsor
school	the school where the thesis was written
series	the series of books the book was published in (e.g. "The Hardy Boys" or "Lecture Notes in Computer Science")
type	the field overriding the default type of publication (e.g. "Research Note" for techreport, "{PhD} dissertation" for phdthesis, "Section" for inbook/incollection)

BibTex Entry Types

VALUE	DESCRIPTION	REQUIRED	OPTIONAL	Notes
article	An article from a journal or magazine.	Required fields: author, title, journal, year	Optional fields: volume, number, pages, month, note, key
book	A book with an explicit publisher.	Required fields: author/editor, title, publisher, year	Optional fields: volume/number, series, address, edition, month, note, key
booklet	A work that is printed and bound, but without a named publisher or sponsoring institution.	Required fields: title	Optional fields: author, howpublished, address, month, year, note, key
conference	The same as inproceedings, included for Scribe compatibility.
inbook	A part of a book, usually untitled. May be a chapter (or section, etc.) and/or a range of pages.	Required fields: author/editor, title, chapter/pages, publisher, year	Optional fields: volume/number, series, type, address, edition, month, note, key
incollection	A part of a book having its own title.	Required fields: author, title, booktitle, publisher, year	Optional fields: editor, volume/number, series, type, chapter, pages, address, edition, month, note, key
inproceedings	An article in a conference proceedings.	Required fields: author, title, booktitle, year	Optional fields: editor, volume/number, series, pages, address, month, organization, publisher, note, key
manual	Technical documentation.	Required fields: title	Optional fields: author, organization, address, edition, month, year, note, key	using 'manual' as indicator for policy documents, including both actual policy and 'good practice' notes
mastersthesis	A Master's thesis.	Required fields: author, title, school, year	Optional fields: type, address, month, note, key
misc	For use when nothing else fits.	Required fields: none	Optional fields: author, title, howpublished, month, year, note, key
phdthesis	A Ph.D. thesis.	Required fields: author, title, school, year	Optional fields: type, address, month, note, key
proceedings	The proceedings of a conference.	Required fields: title, year	Optional fields: editor, volume/number, series, address, month, publisher, organization, note, key
techreport	A report published by a school or other institution, usually numbered within a series.	Required fields: author, title, institution, year	Optional fields: type, number, address, month, note, key	includes ADB 'special evaluation studies'
unpublished	A document having an author and title, but not formally published.	Required fields: author, title, note	Optional fields: month, year, key

CCCS Entry Types

type	the field overriding the default type of publication (e.g. "Research Note" for techreport, "{PhD} dissertation" for phdthesis, "Section" for inbook/incollection)

VALUE	DESCRIPTION
policy	associated primarily with 'manual'
operational guide	associated primarily with 'manual'; sometimes with 'book'
evaluation study	associated primarily with 'tech report'
case study
loan agreement	associated primarily with 'manual'
project agreement	associated primarily with 'manual'
operational update	associated primarily with 'tech report'
impact assessment	associated primarily with 'tech report'
technical assistance report	associated primarily with 'tech report'
brochure	associated primarily with 'misc'
proposal	associated primarily with 'misc'
terms of reference	associated primarily with 'misc'