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Head of Food
If funding is from INI, work with [email protected] to decide how food will be ordered (e.g., will you give her the order information?, will she (or someone from the INI) give you a p-card? Does someone else on the committee have a p-card that can be used for expenses?)
In the reference, we ordered food for about 30 people, and approx. 25 participated. Use the reference to get an idea of the amount ordered from each venue.
Breakfast was about the right amount, but we had leftovers for lunch, and we had too much coffee in the afternoon. (Coffee could also come a bit earlier, say 1:30pm or 1:45pm?)
Work with the Head of Recruitment to get an idea of the dietary restrictions/preferences of the participants to get an idea of the order.
All Purchases Should Be Tax Exempt so make it clear that you are ordering for a university sponsored event (Jimmy John's you have to call to order, I ended up going there and ordering in person).