[ENH] minutes from steering 2024 11

docs/blog/posts/2024-11-21-steering-group-minutes.md

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+---
+date: 2024-11-21
+slug: "Steering Group minutes"
+author: anonymous
+categories:
+-   steering group minutes
+---
+
+<!-- more -->
+
+## Participants
+
+-   Ariel Rokem (fairwell!)
+-   Franco Pestilli (welcome!)
+-   Camille Maumet
+-   Yaroslav Halchenko
+-   Dora Hermes
+-   Kim Ray
+-   Cyril Pernet
+-   Chris Markiewicz
+-   James Kent (From the [OHBM open-science special interest group - OSSIG](https://ossig.netlify.app/))
+-   Ju-Chi Yu (From the OSSIG)
+-   Robert OostenVeld (for the MED file format discussion)
+
+## MED file format
+
+-   MED is a new file format, a clinical format
+    -   Nominally an update of the MEF3 format which is widely supported
+
+-   The file formats are a little different, there are no common readers, not yet supported by the community.
+
+-   File format may be a privatized from a clinical neurologist (MEF3, MET stat), it's not a free format.
+
+-   YH: Since its not free, do we need to support them?
+
+-   RO: This is a newer format that is potentially being added last minute, has not yet been community vetted.
+
+-   YH: Should we establish requirement for adding a new file format? For example, adoption.
+
+-   RO: Wide adopt is a current criteria, and its not yet met.
+    It should also add additional value, and that has not yet been established.
+
+-   CP: We should establish a procedure for adding new formats based on this request.
+
+-   CM: Where should the procedure be established?
+
+-   others: Where other guidelines are provided on the BIDS website.
+
+-   CP: We should not support this file format because it does not meet criteria,
+    we should share the criteria with them.
+
+-   RO: suggested responding that the steering group choose not to include it now,
+    but that it could be included in BIDS 2.0.
+
+-   **Steering Group decicions: to not include at this time.**
+
+## [OpenScience Room](https://ohbm.github.io/osr2024/) at OHBM
+
+-   wanting to have a BIDS opener at OHBM
+    -   there will be a platform for the town hall this year
+        -   either crowdcast or zoom, decision has not been made yet.
+            With zoom you can do youtube streaming at the same time.
+
+-   OSR there was not a good attendance last year, they are looking for more engagement
+
+-   Would like for a 20-30 minute BIDS summary.
+
+-   Who from BIDS will be at OHBM that can present?
+
+    -   Remi mentioned that BIDS townhall will likely not be during OHBM
+        but the OSR can support this using their platform.
+
+    -   Franco will be attending, Kim Ray will attend.
+
+    -   CP: yes BIDS will have a representative that present during the opener, the person can be identified later.
+
+    -   CamM: townhall online is more inclusive and important,
+        can the OSR detail more about what they are expecting BIDS to present?
+
+    -   JY: not a beginner, looking for a BIDS update and where the community can contribute.
+        They are planning about a 10-20 minute slot, but could have up to 45 mins.
+
+    -   AR: since a townhall is already being planned, a shorter presentation seems appropriate.
+
+    -   JK: suggests to condense the BIDS townhall for the BIDS opener
+
+    -   JY: they are planning to bring the hacking space back to the OSR
+        which might have been why last year's OSR was less successful.
+
+    -   CM: when should we let OSSIG know how long BIDS would like to present?
+
+    -   JY: December.
+
+    -   CamM: 20 minutes is reasonable
+
+    -   JY: OSSIG will provide the platform for BIDS townhall, the platform is not yet determined but they will support.
+
+    -   CamM: we should have/create an email account - the steering group needs to have a mechanism for communication (other than slack) (Camille will do, added to the todo items).
+
+## New Steering Group Member
+
+-   Welcome Franco Pestilli!
+
+-   Which accounts does Franco need to join/gain access to?
+    -   slack, hackmd, google drive, mattermost, github teams (owner permissions - Chris M will do this)
+
+-   share the source for maintainer updates with Franco
+
+-   NIH DCC - BIDS will need microsopy.
+
+## Additional Discussion
+
+-   we decided to move to mattermost a while ago but never adopted it, let's do it now.
+-   AR added steering group members, should all members be allowed to be in the group?
+-   CM: supports all SG members, we will move forward with all steering group members.