[ENH] steering group minutes 2024-10-10

docs/blog/posts/2024-10-10-steering-group-minutes.md

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+---
+date: 2024-10-10
+slug: "Steering Group minutes"
+author: anonymous
+categories:
+-   steering group minutes
+---
+
+<!-- more -->
+
+## Participants
+
+-   Ariel Rokem
+-   Camille Maumet
+-   Dora Hermes
+-   Kim Ray
+-   Ross Blair
+
+## BIDS Elections
+
+-   a potential candidate was identified during INCF
+    -   Dimitri Yatsenko, need to follow up with this person
+
+-   Previous suggestions: Adina Wagner, Lyuba Zehl
+
+-   Form for nominations is now closed , we might be able to still add people
+
+-   Current Nominees: Arnaud Delorme, Ashley Stewart, Franco Pestilli, Alessio Giacomel, Lyuba Zehl
+
+-   Steering group supports moving forward with election process.
+
+-   What is the election timeline?
+    -   Ariel will rotate out
+
+    -   Mid-to-late November we will know who will be the next steering group meeting.
+
+    -   The new steering group member will likely join in January, and January will be the last meeting for Ariel.
+
+    -   **AR** will not disappear, he still has BIDS funds from the Open science prize that will be used to support future BIDS needs.
+
+    -   **AR** is happy to organize another BIDS meeting similar to the previous Seattle BIDS meeting
+        (although it could be held elsewhere as needed).
+
+## Revisit Chris' Discusssion
+
+-   View previous meeting and discussion notes here: https://hackmd.io/@bids-standard/BJsD-IP6C
+-   there were many options presented
+-   a chicken and egg situation circles around funding
+-   the fiscal sponsorship sounded like a low barrier option
+-   the current amount of funds that BIDS has may not be enough to support a person.
+
+## INCF Fiscal Sponsorship
+
+-   INCF will be hiring a replacement for Heather Topple when she goes on maternity leave soon.
+    If there is funding for the role that the BIDS maintainers requested and a clear outline of what BIDS needs to be supported,
+    then they could discuss the new hire helping with BIDS.
+
+-   Eric Earl pointed us to a generic job description for a remote volunteer coordinator.
+
+-   would fiscal sponsorship include something to the effect of receiving funds for 'BIDS memberships'
+    and then support reimbursement of BIDS related expenses?
+
+-   Would need to discuss this directly with Helena/Matthew
+
+-   Potentially, groups could steer grant funds to INCF to support BIDS activity
+    such as workshops or support from BIDS (either maintainers or other individuals within BIDS)
+
+-   **CM**: some institutions are less inclined to pay an organization like BIDS
+
+-   **AR**: we could use a membership model to begin pooling funds
+    that could support coomunity management for BIDS. This would require a lot of work.
+
+-   **CM**: can we chat more with INCF to better understand the options
+
+-   *KR*: will ask Helena/Matthew to join
+
+-   questions to ask:
+    -   funding models (membership...)
+    -   what does/can INCF support?
+    -   what expertise we need?
+
+## OHBM planning
+
+-   the [OHBM website is open for submissions](https://humanbrainmapping.org/i4a/pages/index.cfm?pageID=4235)
+
+-   **DH**: having a steady presence would be good to continue awareness for new contributors
+
+-   Maintainters (RB) : OS-SIG is looking to coordinate an event about the entire BEP process.
+    No plans made yet.
+
+-   **AR** thinks this is a great educational opportunity, seems more welcoming to people new to BIDS.
+    Suggests including a general introduction to BIDS (Remi has some good slides).
+
+-   It may take too long to have a steering group meeting guest (James Kent?).
+    We should move forward with this between meetings considering how quickly OHBM submissions will be here.
+
+-   **AR** will email reply to the OS-SIG.
+
+-   **CM**: Need to see who from BIDS will be attend OHBM this year.
+
+## Update on Code of Conduct
+
+-   Ariel will have a draft for amendments for Code of Conduct, process, and maintaining violations by the time of the BIDS election.
+
+-   repeat offenders should be recorded, who will keep the ongoing list of those that have violated the code of conduct?
+    **AR** will update this in the documents.
+
+-   This will effect the governance docments,
+    and thus the changes to governance documents will need to be voted on
+    (contacts for code of conduct violations, other minor changes in language)