State of Alaska RFP for an Alaska Resources for Integrated Eligibility Services (ARIES) System Support Partner

Instructions

The documents in this repository are posted in Alaska's Vendor Self Service (VSS) portal under RFP # 210000029. The documents in VSS should always be considered the documents of record. Please submit any questions as GitHub issues in this repository by March 1, 2021 at 4:00 pm Alaska prevailing time.

Offers are due by March 26, 2021, at 4:00 pm Alaska prevailing time.

Important note about referenced documentation

You'll notice that we link to a number of working documents in our RFP and related materials. Interested vendors should be aware that all of these documents are subject to change because Alaska is continuing to learn more as we continue prototyping and working with various elements of the existing system to build out our DevSecOps capabilities. We encourage interested parties to set themselves up as watchers in this repository so you will receive all updates. We also encourage interested vendors to "Watch" what's going on in the main DHSS Modernization repo. However, we don't anticipate anything that we learn or change in this environment to alter how an interested vendor would staff up their proposed teams. As discussed throughout the RFP, we are interested in vendors that are open to such changes without requiring a static set of requirements at the time of the RFP.

Background

Alaska DHSS DPA is searching for a partner to support the ongoing maintenance of the public assistance eligibility system. This system currently processes eligibility for MAGI Medicaid but is growing to support all existing public assistance programs. This system has over 400 internal users, an externally facing self-service portal, a connection to the federally facilitated healthcare marketplace, and currently issues MAGI Medicaid for over 200,000 Alaskans. An interested partner will work closely with State of Alaska technical and business staff to ensure the eligibility system is:

• Performing correctly and efficiently

• Meeting applicable security requirements

• Compliant with Federal and state regulations

• Available for staff use

• Appropriately documented

Important note - Questions about this RFP should be posted here - and not to the main DHSS project repo.

What we're hoping to achieve as a result of this acquistion

• Support and maintain a stable security posture

• Promote efficient business operations for both the technical support teams as well as the DPA business units

• Proactively handle system planning and improvement

How to respond

We've made every effort to allow for less burden in what we require from interested vendors. Although the RFP might seem to be pretty extensive, we're asking for limited targeted responses and believe we'll learn more about your team's approach and offer as part of your verbal presentation. As discussed in the RFP, we see this presentation to be free flowing vs. formal so that our technical evaluation team can ask questions based on what they've read or heard from your team.

Budget

We have a budget of $7,200,000.00 dollars for the initial contract period outlined in the RFP. Proposals priced at more than this amount will be considered non-responsive. This will be a time and materials contract.

Contract Term

This initial contract will last two years from the anticipated contract start date - 6/15/2021 - 6/14/2023. There are optional renewal periods outlined after the initial contract period.

Contents

1. Request for Proposals
2. Attachment 1 - Cost Proposal
3. Attachment 2 - RFP Checklist
4. Attachment 3 - Proposal Evaluation Form
5. Attachment 4 - Certification Regarding Debarment
6. Attachment 5 - TEMPLATE Standard Agreement Form (with Appendices)
7. Attachment 6 - Federal Requirements
8. Attachment 7 - QAP
9. Attachment 8 - Technical Documentation Example
10. Attachment 9 - IT REFERENCE A - DHSS IT REQUIREMENTS AGILE ACQUISITION
11. Attachment 10 - IT Reference D - DHSS Information Technology Standards
12. Attachment 11 - IT Reference F - Data Destruction Information and References
13. Attachment 12 - IT Reference H - DHSS Sample Security Authorization Package - Moderate Control Set

Contributing

See CONTRIBUTING for additional information.

Public domain

This project is in the worldwide public domain. As stated in CONTRIBUTING:

This project is in the public domain within the United States, and copyright and related rights in the work worldwide are waived through the CC0 1.0 Universal public domain dedication.

All contributions to this project will be released under the CC0 dedication. By submitting a pull request, you are agreeing to comply with this waiver of copyright interest.