amendment: 2024-A4 Clubs Manager Co-signatory to prevent deadlock wit…

…h Activate Policy (Primary Signatories) (#15)

# Rationale

- This is to bring practice in-line with current ActivateUTS policies
and procedures.
- The constitution currently mentions Secretary (now CEO), but they will
only act in extraordinary circumstances...
- According to ActivateUTS policy, there must be one "Primary Signatory"
(Pres or *as elected*; not for the time being or acting) for every
transaction;
- Basically this ensures a UTS student is accountable, as President +
Treasurer must be students at time of election according to Activate.
- If either Primary signatory are absent, we would need the Clubs
Manager to co-sign to approve the transaction otherwise it would be
blocked (and therefore unable to resolve any debts). Despite the
constitution investing transaction ability in any two trustees.
- A vote by the Executive Committee to request the Clubs Manager's
signature would resolve the 'crisis'

CONSTITUTION.md

@@ -153,7 +153,11 @@ The Trustees shall maintain a bank account in the name of and on behalf of the S
 
 ### 6.4. Withdrawals and Account Signatories
 
-Monies shall not be drawn except by cheque or orders signed by two trustees or by the ActivateUTS CEO for the time being who may act as sole signatory on all accounts.
+- 6.4.1. Monies shall not be drawn except by cheque or orders signed by two trustees involving at least either the President or Treasurer.
+
+- 6.4.2. In the event both the President and Treasurer are absent or ill or otherwise unable to act as signatories on a transaction, or neglect or refuse to operate the account in order to satisfy an outstanding debt, the remaining Executive Committee may resolve to petition the ActivateUTS Clubs Manager for the time being to act as an authorised signatory, along with one trustee, to complete the transaction.
+
+- 6.4.3. The ActivateUTS CEO for the time being may act as sole signatory on all accounts.
 
 ## 7. MEETINGS