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-title: Our annual summit
+title: Our Annual Summit
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 # Annual Summit
 
-CivicActions gathers together in person once a year at our annual retreat. The location of the retreat varies each year, but we aim to make the location accessible so as many team members as possible can join.
+CivicActions gathers together in person once a year at our annual summit. The location of the summit varies each year, but we aim to make the location accessible so as many team members as possible can join.
 
 Read about our [2019 Summit in Portland](https://medium.com/civicactions/how-our-distributed-team-makes-up-for-a-year-apart-c68503192d26)!
 
-## Retreat expenses
+## Summit programming
 
-Most years, the entire team gathers for an onsite retreat. We gather for 3 days of discussion, planning, and un-conference style sessions. Below you'll find information on logistics and expenses.
+While a few full-team sessions focused on our company vision, a meaningful coin ceremony, and daily openings and closings, the heart of this summit lies in Open Space Technology.
+We encourage the release of any expectations about Open Space – we dive deeper into its essence upon arrival. There is no content preparation to do. What we do ask is that you show up with your passions, an open heart, and an open mind.
 
-### Airfare
+## Coin Ceremony
 
-You can book your flight or you can request assistance. We ask that you always treat company expenses as if you were the one paying. We have travel days on the Sunday prior to the retreat and the Thursday after.
+We have a summit tradition of giving appreciation to every person. This is a tradition where we honor and appreciate each other to celebrate who we are and how we show up. There is an added benefit for those witnessing to get a sense of who that person is. We also give everyone a special coin at the event that commemorates the summit.
 
-### Travel to/from airport
+## Impact Award in honor of Kevin Walsh
+
+At the end of the coin ceremony we will also announce the recipient of the annual Impact Award. The CivicActions Impact Award recognizes a CivicActions team member, partner or client who has made a significant impact over the past year. The award was inspired by Kevin Walsh, who tragically lost his life in the summer of 2022. The grief of losing a friend and colleague was accompanied by the sorrow of losing a person who had such a huge impact on his colleagues, his projects and the greater community around him. Kev's gift in life was his ability to clear the path for others. His support, encouragement, and acumen made an impact on everyone he worked with. Kev brought his whole genuine self to CivicActions and we wish to honor him by recognizing team members whose impact is also profound.
+"Simple is usually better - for code, writing, design, and life in general." - Kevin Walsh
+
+## Hootenanny
+
+CivicActions has a lot of musicians on the team and each year they self-organize a performance. Everyone is welcome to participate, no matter their skill-level, and everyone is invited to attend a fun-filled night of music.
+
+## Social Activities
+
+On one designatved day, we will spend the afternoon in groups doing social activities to encourage team bonding and fun.
+
+## Airfare
+
+You can book your flight or you can request assistance. We have travel days on the day prior to the summit and the day after.
+
+## Travel to/from airport
 
 You can expense the fare that takes you to and from your home airport. Lyft Line and public transit are encouraged.
-We ask that folks arriving and departing the retreat destination coordinate taking public transportation together. We'll have a spreadsheet that will track arrival/departure times to coordinate this. We will also have a retreat slack channel that will be helpful on those days.
+We ask that folks arriving and departing the summit destination coordinate taking public transportation together. We'll have a spreadsheet that will track arrival/departure times to coordinate this. We will also have a summit slack channel that will be helpful on those days.
 
-### Food
+## Food
 
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-We provide a travel day per diem budget of $25/ travel day. We usually choose a hotel that serves an inclusive breakfast and we provide coffee and snacks on location. Lunch is usually catered, and team dinners are planned for ahead of time and are paid for by someone who will expense it outside of the stipend amount. You will be required to use the expense process for any food that you pay for while traveling for the retreat (up to the allocated stipend).
+We provide a Meals & Incidental Expense (M&IE) per diem. We provide coffee, tea, and lunch on location and team dinners are self organized.
 
-### Lodging
+## Lodging
 
-The hotel is booked in advance and we ask that those who are comfortable doing so share a double room with another team member. We will have a spreadsheet going that is tracking everything and one thing to note on there is whether or not you want to share a room.
+The hotel is booked in advance and we ask that those who are comfortable doing so share a double room with another team member.
 
-### Family
+## Family
 
-We're in the conference-style sessions all day from 9-5 and then usually do team dinners in the evening, so it's not very family-oriented, but we know that some folks can't leave their families at home. We don't cover airfare for the family members but we do put you in your own hotel room for the nights of the retreat (additional night would be out of your pocket). We ask that you let the retreat planning team know as soon as possible if you need your own room for your family.
+We're in the un-conference-style sessions all day from 9-5 and then usually do team dinners in the evening, so it's not very family-oriented, but we know that some folks can't leave their families at home. We don't cover airfare for the family members but we do put you in your own hotel room for the nights of the summit (additional night would be out of your pocket). We ask that you let the summit planning team know as soon as possible if you need your own room for your family.
 
-### Staying to cowork
+## Staying to cowork
 
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-Some team members decide to stay one extra day to cowork with each other on their project work (internal or client). The expectation is that those who stay are working a near full day together because it's prodcutive and fun! These team members will get one additional hotel night and an extra meal stiped of $50 for meals on the coworking day.
+Some team members decide to stay one extra day to cowork with each other on their project work (internal or client). The expectation is that those who stay are working a near full day together because it's prodcutive and fun! These team members will get one additional hotel night.
 
-### Extended stay for fun
+## Extended stay for fun
 
-Some folks have decided to stay longer before/after the retreat to take a couple vacation days in a new city. In some cases people invite their families to meet them to enjoy the city together for a long weekend. If you choose to come earlier or stay later the hotel room cost and food costs would be your responsibility.
+Some folks have decided to stay longer before/after the summit to take a couple vacation days in a new city. In some cases people invite their families to meet them to enjoy the city together for a long weekend. If you choose to come earlier or stay later the hotel room cost and food costs would be your responsibility.