diff --git a/.github/workflows/data.yml b/.github/workflows/data.yml
new file mode 100644
index 000000000..e2df5122c
--- /dev/null
+++ b/.github/workflows/data.yml
@@ -0,0 +1,97 @@
+name: check and update webbpsf and crds cache
+
+on:
+  workflow_call:
+    outputs:
+      crds_context:
+        value: ${{ jobs.data.outputs.crds_context }}
+      crds_path:
+        value: ${{ jobs.data.outputs.crds_path }}
+      crds_server:
+        value: ${{ jobs.data.outputs.crds_server }}
+      webbpsf_hash:
+        value: ${{ jobs.data.outputs.webbpsf_hash }}
+      webbpsf_path:
+        value: ${{ jobs.data.outputs.webbpsf_path }}
+  workflow_dispatch:
+  schedule:
+    - cron: "42 4 * * 3"
+
+jobs:
+  webbpsf-data:
+    if: (github.repository == 'spacetelescope/romancal' && (github.event_name == 'schedule' || github.event_name == 'workflow_dispatch' || contains(github.event.pull_request.labels.*.name, 'update webbpsf data')))
+    name: fetch, check, and possibly update webbpsf data cache
+    runs-on: ubuntu-latest
+    env:
+      DATA_PATH: /tmp/data
+      WEBBPSF_DATA_URL: https://stsci.box.com/shared/static/qxpiaxsjwo15ml6m4pkhtk36c9jgj70k.gz
+    outputs:
+      path: ${{ steps.cache_path.outputs.path }}
+      hash: ${{ steps.data_hash.outputs.hash }}
+    steps:
+      - id: cache_path
+        run: |
+          echo "path=${{ env.DATA_PATH }}" >> $GITHUB_OUTPUT
+      - id: data_hash
+        run: |
+          mkdir -p tmp/data
+          wget ${{ env.WEBBPSF_DATA_URL }} -O tmp/webbpsf-data.tar.gz
+          echo "hash=$( shasum tmp/webbpsf-data.tar.gz | cut -d ' ' -f 1 )" >> $GITHUB_OUTPUT
+      - id: cache_check
+        uses: actions/cache@v3
+        with:
+          path: ${{ steps.cache_path.outputs.path }}
+          key: webbpsf-${{ steps.data_hash.outputs.hash }}
+      - if: ${{ steps.cache_check.outputs.cache-hit != 'true' }}
+        name: Initialize cache
+        run: |
+          mkdir -p ${{ steps.cache_path.outputs.path }}
+          tar -xzvf tmp/webbpsf-data.tar.gz -C ${{ steps.cache_path.outputs.path }}
+  data:
+    needs:
+      [webbpsf-data]
+    # run data job if webbpsf-data succeeds or is skipped. This allows
+    # this data job to always fetch the crds context even if the webbpsf data fetching
+    # was skipped (and an existing cache will be used for the webbpsf data).
+    if: always() && (needs.webbpsf-data.result == 'success' || needs.webbpsf-data.result == 'skipped')
+    name: retrieve current CRDS context, and WebbPSF data
+    runs-on: ubuntu-latest
+    env:
+      OBSERVATORY: roman
+      CRDS_SERVER_URL: https://roman-crds.stsci.edu
+      CRDS_PATH: /tmp/data
+      GH_TOKEN: ${{ github.token }}
+    outputs:
+      crds_context: ${{ steps.crds_context.outputs.pmap }}
+      crds_path: ${{ steps.crds_path.outputs.path }}
+      crds_server: ${{ steps.crds_server.outputs.url }}
+      webbpsf_hash: ${{ steps.webbpsf_hash.outputs.hash }}
+      webbpsf_path: ${{ steps.webbpsf_path.outputs.path }}
+    steps:
+      # crds:
+      - id: crds_context
+        run: >
+          echo "pmap=$(
+          curl -s -X POST -d '{"jsonrpc": "1.0", "method": "get_default_context", "params": ["${{ env.OBSERVATORY }}"], "id": 1}' ${{ env.CRDS_SERVER_URL }}/json/ |
+          python -c "import sys, json; print(json.load(sys.stdin)['result'])"
+          )" >> $GITHUB_OUTPUT
+        # Get default CRDS_CONTEXT without installing crds client
+        # See https://hst-crds.stsci.edu/static/users_guide/web_services.html#generic-request
+      - id: crds_path
+        run: echo "path=${{ env.CRDS_PATH }}" >> $GITHUB_OUTPUT
+      - id: crds_server
+        run: echo "url=${{ env.CRDS_SERVER_URL }}" >> $GITHUB_OUTPUT
+      # webbpsf:
+      - id: webbpsf_hash
+        run: |
+          # use actions/gh-actions-cache to allow filtering by key
+          gh extension install actions/gh-actions-cache
+
+          RECENT=$(gh actions-cache list -R spacetelescope/romancal --key webbpsf- --sort created-at | cut -f 1 | head -n 1)
+          echo "RECENT=$RECENT"
+          HASH=$(echo $RECENT | cut -d '-' -f 2)
+          echo "HASH=$HASH"
+          echo "hash=$HASH" >> $GITHUB_OUTPUT
+          if [ "$HASH" == '' ]; then exit 1; fi
+      - id: webbpsf_path
+        run: echo "path=${{ steps.crds_path.outputs.path }}/webbpsf-data" >> $GITHUB_OUTPUT
diff --git a/.github/workflows/roman_ci.yml b/.github/workflows/roman_ci.yml
index d85cf38a5..9355430f6 100644
--- a/.github/workflows/roman_ci.yml
+++ b/.github/workflows/roman_ci.yml
@@ -21,55 +21,7 @@ concurrency:
 
 jobs:
   data:
-    name: retrieve current CRDS context, and WebbPSF data
-    runs-on: ubuntu-latest
-    env:
-      OBSERVATORY: roman
-      CRDS_SERVER_URL: https://roman-crds.stsci.edu
-      CRDS_PATH: /tmp/data
-    outputs:
-      data_path: ${{ steps.data.outputs.path }}
-      webbpsf_path: ${{ steps.webbpsf_path.outputs.path }}
-      data_hash: ${{ steps.data_hash.outputs.hash }}
-      crds_path: ${{ steps.crds_path.outputs.path }}
-      crds_context: ${{ steps.crds_context.outputs.pmap }}
-      crds_server: ${{ steps.crds_server.outputs.url }}
-    steps:
-      # crds:
-      - id: crds_context
-        run: >
-          echo "pmap=$(
-          curl -s -X POST -d '{"jsonrpc": "1.0", "method": "get_default_context", "params": ["${{ env.OBSERVATORY }}"], "id": 1}' ${{ env.CRDS_SERVER_URL }}/json/ |
-          python -c "import sys, json; print(json.load(sys.stdin)['result'])"
-          )" >> $GITHUB_OUTPUT
-        # Get default CRDS_CONTEXT without installing crds client
-        # See https://hst-crds.stsci.edu/static/users_guide/web_services.html#generic-request
-      - id: crds_path
-        run: echo "path=${{ env.CRDS_PATH }}" >> $GITHUB_OUTPUT
-      - id: crds_server
-        run: echo "url=${{ env.CRDS_SERVER_URL }}" >> $GITHUB_OUTPUT
-      # webbpsf:
-      - uses: actions/checkout@v3
-        with:
-          fetch-depth: 0
-      - id: data
-        run: |
-          echo "path=/tmp/data" >> $GITHUB_OUTPUT
-          echo "webbpsf_url=https://stsci.box.com/shared/static/qxpiaxsjwo15ml6m4pkhtk36c9jgj70k.gz" >> $GITHUB_OUTPUT
-      - run: |
-          mkdir -p tmp/data/
-          mkdir -p ${{ steps.data.outputs.path }}
-      - run: wget ${{ steps.data.outputs.webbpsf_url }} -O tmp/minimal-webbpsf-data.tar.gz
-      - run: tar -xzvf tmp/minimal-webbpsf-data.tar.gz -C tmp/data/
-      - id: data_hash
-        run: echo "hash=${{ hashFiles( 'tmp/data' ) }}" >> $GITHUB_OUTPUT
-      - run: mv tmp/data/* ${{ steps.data.outputs.path }}
-      - uses: actions/cache@v3
-        with:
-          path: ${{ steps.data.outputs.path }}
-          key: data-${{ steps.data_hash.outputs.hash }}-${{ steps.crds_context.outputs.pmap }}
-      - id: webbpsf_path
-        run: echo "path=${{ steps.data.outputs.path }}/webbpsf-data" >> $GITHUB_OUTPUT
+    uses: ./.github/workflows/data.yml
   check:
     uses: OpenAstronomy/github-actions-workflows/.github/workflows/tox.yml@v1
     with:
@@ -91,8 +43,9 @@ jobs:
         DD_GIT_REPOSITORY_URL: ${{ github.repositoryUrl }}
         DD_GIT_COMMIT_SHA: ${{ github.sha }}
         DD_GIT_BRANCH: ${{ github.ref_name }}
-      cache-path: ${{ needs.data.outputs.data_path }}
-      cache-key: data-${{ needs.data.outputs.data_hash }}-${{ needs.data.outputs.crds_context }}
+      cache-path: ${{ needs.data.outputs.crds_path }}
+      cache-key: data-${{ needs.data.outputs.webbpsf_hash }}-${{ needs.data.outputs.crds_context }}
+      cache-restore-keys: webbpsf-${{ needs.data.outputs.webbpsf_hash }}
       envs: |
         - linux: py39-oldestdeps-cov
           pytest-results-summary: true
diff --git a/.github/workflows/roman_ci_cron.yaml b/.github/workflows/roman_ci_cron.yaml
index 1e3a1d7be..cb74f9217 100644
--- a/.github/workflows/roman_ci_cron.yaml
+++ b/.github/workflows/roman_ci_cron.yaml
@@ -25,55 +25,7 @@ concurrency:
 jobs:
   data:
     if: (github.repository == 'spacetelescope/romancal' && (github.event_name == 'schedule' || github.event_name == 'push' || github.event_name == 'workflow_dispatch' || contains(github.event.pull_request.labels.*.name, 'run scheduled tests')))
-    name: retrieve current CRDS context, and WebbPSF data
-    runs-on: ubuntu-latest
-    env:
-      OBSERVATORY: roman
-      CRDS_SERVER_URL: https://roman-crds.stsci.edu
-      CRDS_PATH: /tmp/data
-    outputs:
-      data_path: ${{ steps.data.outputs.path }}
-      webbpsf_path: ${{ steps.webbpsf_path.outputs.path }}
-      data_hash: ${{ steps.data_hash.outputs.hash }}
-      crds_path: ${{ steps.crds_path.outputs.path }}
-      crds_context: ${{ steps.crds_context.outputs.pmap }}
-      crds_server: ${{ steps.crds_server.outputs.url }}
-    steps:
-      # crds:
-      - id: crds_context
-        run: >
-          echo "pmap=$(
-          curl -s -X POST -d '{"jsonrpc": "1.0", "method": "get_default_context", "params": ["${{ env.OBSERVATORY }}"], "id": 1}' ${{ env.CRDS_SERVER_URL }}/json/ |
-          python -c "import sys, json; print(json.load(sys.stdin)['result'])"
-          )" >> $GITHUB_OUTPUT
-        # Get default CRDS_CONTEXT without installing crds client
-        # See https://hst-crds.stsci.edu/static/users_guide/web_services.html#generic-request
-      - id: crds_path
-        run: echo "path=${{ env.CRDS_PATH }}" >> $GITHUB_OUTPUT
-      - id: crds_server
-        run: echo "url=${{ env.CRDS_SERVER_URL }}" >> $GITHUB_OUTPUT
-      # webbpsf:
-      - uses: actions/checkout@v3
-        with:
-          fetch-depth: 0
-      - id: data
-        run: |
-          echo "path=/tmp/data" >> $GITHUB_OUTPUT
-          echo "webbpsf_url=https://stsci.box.com/shared/static/n1fealx9q0m6sdnass6wnyfikvxtc0zz.gz" >> $GITHUB_OUTPUT
-      - run: |
-          mkdir -p tmp/data/
-          mkdir -p ${{ steps.data.outputs.path }}
-      - run: wget ${{ steps.data.outputs.webbpsf_url }} -O tmp/minimal-webbpsf-data.tar.gz
-      - run: tar -xzvf tmp/minimal-webbpsf-data.tar.gz -C tmp/data/
-      - id: data_hash
-        run: echo "hash=${{ hashFiles( 'tmp/data' ) }}" >> $GITHUB_OUTPUT
-      - run: mv tmp/data/* ${{ steps.data.outputs.path }}
-      - uses: actions/cache@v3
-        with:
-          path: ${{ steps.data.outputs.path }}
-          key: data-${{ steps.data_hash.outputs.hash }}-${{ steps.crds_context.outputs.pmap }}
-      - id: webbpsf_path
-        run: echo "path=${{ steps.data.outputs.path }}/webbpsf-data" >> $GITHUB_OUTPUT
+    uses: ./.github/workflows/data.yml
   test:
     uses: OpenAstronomy/github-actions-workflows/.github/workflows/tox.yml@main
     needs: [ data ]
@@ -85,7 +37,8 @@ jobs:
         CRDS_CLIENT_RETRY_COUNT: 3
         CRDS_CLIENT_RETRY_DELAY_SECONDS: 20
       cache-path: ${{ needs.data.outputs.crds_path }}
-      cache-key: data-${{ needs.data.outputs.data_hash }}-${{ needs.data.outputs.crds_context }}
+      cache-key: data-${{ needs.data.outputs.webbpsf_hash }}-${{ needs.data.outputs.crds_context }}
+      cache-restore-keys: webbpsf-${{ needs.data.outputs.webbpsf_hash }}
       envs: |
         - macos: py39
           pytest-results-summary: true
diff --git a/.github/workflows/tests_devdeps.yml b/.github/workflows/tests_devdeps.yml
index 43b55d9a8..485dd1012 100644
--- a/.github/workflows/tests_devdeps.yml
+++ b/.github/workflows/tests_devdeps.yml
@@ -26,55 +26,7 @@ concurrency:
 jobs:
   data:
     if: (github.repository == 'spacetelescope/romancal' && (github.event_name == 'schedule' || github.event_name == 'push' || github.event_name == 'workflow_dispatch' || contains(github.event.pull_request.labels.*.name, 'run devdeps tests')))
-    name: retrieve current CRDS context, and WebbPSF data
-    runs-on: ubuntu-latest
-    env:
-      OBSERVATORY: roman
-      CRDS_SERVER_URL: https://roman-crds.stsci.edu
-      CRDS_PATH: /tmp/data
-    outputs:
-      data_path: ${{ steps.data.outputs.path }}
-      webbpsf_path: ${{ steps.webbpsf_path.outputs.path }}
-      data_hash: ${{ steps.data_hash.outputs.hash }}
-      crds_path: ${{ steps.crds_path.outputs.path }}
-      crds_context: ${{ steps.crds_context.outputs.pmap }}
-      crds_server: ${{ steps.crds_server.outputs.url }}
-    steps:
-      # crds:
-      - id: crds_context
-        run: >
-          echo "pmap=$(
-          curl -s -X POST -d '{"jsonrpc": "1.0", "method": "get_default_context", "params": ["${{ env.OBSERVATORY }}"], "id": 1}' ${{ env.CRDS_SERVER_URL }}/json/ |
-          python -c "import sys, json; print(json.load(sys.stdin)['result'])"
-          )" >> $GITHUB_OUTPUT
-        # Get default CRDS_CONTEXT without installing crds client
-        # See https://hst-crds.stsci.edu/static/users_guide/web_services.html#generic-request
-      - id: crds_path
-        run: echo "path=${{ env.CRDS_PATH }}" >> $GITHUB_OUTPUT
-      - id: crds_server
-        run: echo "url=${{ env.CRDS_SERVER_URL }}" >> $GITHUB_OUTPUT
-      # webbpsf:
-      - uses: actions/checkout@v3
-        with:
-          fetch-depth: 0
-      - id: data
-        run: |
-          echo "path=/tmp/data" >> $GITHUB_OUTPUT
-          echo "webbpsf_url=https://stsci.box.com/shared/static/n1fealx9q0m6sdnass6wnyfikvxtc0zz.gz" >> $GITHUB_OUTPUT
-      - run: |
-          mkdir -p tmp/data/
-          mkdir -p ${{ steps.data.outputs.path }}
-      - run: wget ${{ steps.data.outputs.webbpsf_url }} -O tmp/minimal-webbpsf-data.tar.gz
-      - run: tar -xzvf tmp/minimal-webbpsf-data.tar.gz -C tmp/data/
-      - id: data_hash
-        run: echo "hash=${{ hashFiles( 'tmp/data' ) }}" >> $GITHUB_OUTPUT
-      - run: mv tmp/data/* ${{ steps.data.outputs.path }}
-      - uses: actions/cache@v3
-        with:
-          path: ${{ steps.data.outputs.path }}
-          key: data-${{ steps.data_hash.outputs.hash }}-${{ steps.crds_context.outputs.pmap }}
-      - id: webbpsf_path
-        run: echo "path=${{ steps.data.outputs.path }}/webbpsf-data" >> $GITHUB_OUTPUT
+    uses: ./.github/workflows/data.yml
   test:
     if: (github.repository == 'spacetelescope/romancal' && (github.event_name == 'schedule' || github.event_name == 'push' || github.event_name == 'workflow_dispatch' || contains(github.event.pull_request.labels.*.name, 'run devdeps tests')))
     uses: OpenAstronomy/github-actions-workflows/.github/workflows/tox.yml@main
@@ -86,8 +38,9 @@ jobs:
         CRDS_SERVER_URL: ${{ needs.data.outputs.crds_server }}
         CRDS_CLIENT_RETRY_COUNT: 3
         CRDS_CLIENT_RETRY_DELAY_SECONDS: 20
-      cache-path: ${{ needs.data.outputs.data_path }}
-      cache-key: data-${{ needs.data.outputs.data_hash }}-${{ needs.data.outputs.crds_context }}
+      cache-path: ${{ needs.data.outputs.crds_path }}
+      cache-key: data-${{ needs.data.outputs.webbpsf_hash }}-${{ needs.data.outputs.crds_context }}
+      cache-restore-keys: webbpsf-${{ needs.data.outputs.webbpsf_hash }}
       envs: |
         - linux: py39-devdeps
         - macos: py39-devdeps