Solidify Nominating & Governance Committee Charter

[Jake-Gillberg]

Current "charter" lives here:

Identification and selection of directors, officers, and other important roles in the Cooperative, subject to Board approval. Oversee selection of Executive Committee general membership.

My first thought is "this charter only seems to cover the 'nominating' portion of 'nominating and governance'"

[Jake-Gillberg]

I don't know that we have officialized membership yet, but here are the names that Evan (the chair) has contacted:

Chair

• Evan Jensen

Members

• Kevin Valentine
• Jacob Bassiri
• Jim Whitescarver (through my conversation with him, he is not interested in serving on this committee)
• Patrick Maguire
• Phillip Strauch
• Vlad Zamfir (confirmed by Evan not on the committee)
• Mrinal Manohar (on exec committee)
• Jake Gillberg

Right now, it seems like our active members are

• Patrick Maguire
• Jacob Bassiri
• Phillip Strauch
• Jake Gillberg
• Kevin Valentine
• Mrinal Manohar

Barry Cynamon has expressed interest

[dckc]

@Jake-Gillberg writes:

My first thought is "this charter only seems to cover the 'nominating' portion of 'nominating and governance'"

This is by design, I gather, based on discussion with @kennyrowe and @drbloom: #133 (comment)

[kennyrowe]

Correct - This committee nominates a list of names. They have authority to leave names off the list, but the board will appoint the candidate to the role if it is an officer position.

However, the committee can try to expand its mandate if they draft a clear proposal and that proposal is approved by the executive committee.

[Jake-Gillberg]

Suggested voting protocol:

• Chair does not vote
• All votes, motion proposals, and seconds are recorded publicly
• Motion must be proposed by member or chair
• Motion must be seconded by member to go to vote
• Motion succeeds if >50% of all voting members approve (quorum of >50%)

Suggested membership protocol:

• Committee must maintain a minimum of a Chair and 3 voting members
• Missing two meetings in a row without prior notification results in removal from the committee
• Maximum size of 10 voting members
• New members of the committee are selected by current members

Suggested meeting protocol:

• Chair must send notice of a meeting min 36 hrs in advance

[dckc]

Chair must send notice of a meeting min 36 hrs in advance

except for unanimous consent for shorter notice? I gather a nom-comm meeting is happening today with little notice but no objection.

[barneycinnamon]

I am still interested in participating. If you wouldn't mind, maybe I could attend the next meeting as a non-voting observer to start learning about how you currently operate as a committee.

[Viraculous]

@Jake-Gillberg please whats the progress on this issue?