Plan to Support Chapters to Get Reimbursements from the PSF

[BethanyG]

Reimbursement Policy

Guidance from the PyLadies Kit

If your Meetup groups’ 6-month subscription is $89.94 USD (or equivalent) or more, please contact [email protected] to request being added to the PSF Meetup Pro network and include a link to your group’s code
of conduct.
Meetup subscription reimbursement requests should be submitted within 120 days from the start of a meetup subscription period or the reimbursement will not be approved. For example, if a meetup subscription period begins on June
25, 2018, the organizer may submit a grant request before June 25, 2018 or up to October 23, 2018.

What counts as reimbursable expenses?

• meetup fee
• meetup materials
• Web Hosting (global)?
• ...

What type of expenses forms should we create ?

• Google forms

What will be the reimbursement deadline ?

• 120 days ?

Where will we document our policy ?

[BethanyG]

Adding some links to what the PSF says about meetup expenses:

From the PSF Grants FAQ

That being said, I know that Phyllis and the PSF team are interested in thinking through how PyLadies could fund some of this expense so that the PSF could offer Meetup coverage to other Python groups and projects.