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Updated FWOP charter. Please move to CHARTERS folder. #206

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Updated FWOP charter. Please move to CHARTERS folder. #206

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20 changes: 10 additions & 10 deletions defunct/Franklin-W-Olin-Players.md
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# Franklin W. Olin Players

*Last modified 2018-09-06*
*To be ammended come Spring Semester*
*Last modified 2019-09-06*

## Mission Statement
The Franklin W. Olin Players (FWOP) will strive to enhance the culture of the Olin College community through the medium of the performing arts. FWOP-sponsored activities will be student-driven, emphasize the Olin ideal of balanced student interests, and serve to reach and involve the entire Olin community.

## Organizational Structure
The organization of FWOP shall consist of two decision making bodies: the Entire Membership and the Board of Directors. The Board of Directors shall consist of the four standing FWOP Officers (FWOPicers): President, Production Manager, and Marketing Director. During a production, the Board of Directors also includes the Theatrical Director and Technical Director for the particular show currently in production.
The organization of FWOP shall consist of two decision making bodies: the Entire Membership and the Board of Directors. The Board of Directors shall consist of the four standing FWOP Officers (FWOPicers): President, Production Manager, Marketing Director, and Historian. During a production, the Board of Directors also includes the Theatrical Director and Technical Director for the particular show currently in production. Roles may be divided into co-leadership roles as needed.

## Membership
There are no criteria for membership in FWOP. Anyone interested may receive FWOP emails, attend meetings, and participate in FWOP activities. A student may initiate membership in FWOP by joining the official FWOP mailing list, attending a meeting, or participating in a show. One does not have to be a member of FWOP to participate in FWOP productions. FWOP membership is not based on the level of a member's participation.
Expand All @@ -17,11 +16,14 @@ There are no criteria for membership in FWOP. Anyone interested may receive FWO
As the leader of FWOP, the President has the responsibility of calling and running FWOP meetings, initiating activities, following through with organizing members who volunteer to lead FWOP activities, and making executive decisions when necessary. The President coordinates with Student Activities, and Clubs (SAC) to decide on FWOP's budget. The President has the duty to enforce the FWOP Charter and all external arrangements and contracts made with other organizations and to ensure that all FWOP Officers are doing their jobs to the best of their abilities. The President shall have a working knowledge of the organizational structure and dynamics of FWOP's counterparts at Babson College and Wellesley College, and in cooperation with the Marketing Director, advertise FWOP's auditions and productions on the neighboring campuses near Olin College.
The President is the most public figure of FWOP and represents FWOP to the community.

### Production Manager [Elected once per year]
### Production Manager (or co-President) [Elected once per year]
The Production Manager acts as the Vice President of FWOP and shall perform the duties of President when necessary. The Production Manager oversees the organization budget, coordinates with companies outside of Olin College to secure rights for FWOP productions, and is responsible for FWOP's collection of set and prop items. The Production Manager focuses on the practicality of the production. The Production Manager shall keep an accurate record of every meeting of the Board of Directors and of the Entire Membership, and shall also ensure that every meeting starts with a bang and ends on a high note.

### Marketing Director [Elected once per year]
The Marketing Director shall advertise FWOP auditions and productions to groups including but not limited to: Olin College students and parents, Babson students, and Wellesley students. The Marketing Director shall have a working knowledge of the marketing channels available at Olin, Babson, and Wellesley. The Marketing Director shall also maintain and update the FWOP website and Facebook page.
The Marketing Director shall advertise FWOP auditions and productions to groups including but not limited to: Olin College students and parents, Babson students, and Wellesley students. The Marketing Director shall have a working knowledge of the marketing channels available at Olin, Babson, and Wellesley.

### Historian [Elected once per year]
The Historian shall be in charge of making notes of Board meetings, including a list of action items for the Board members. May take on other roles as they see fit.

### Technical Director [Elected for each production]
The Technical Director reports to the Theatrical Director during a production and shall coordinate the sound and lighting design and operation for a production to the satisfaction of the Theatrical Director. The Technical Director shall be in charge of the technical team and shall have a working knowledge of the facility in which the production is being performed.
Expand All @@ -36,7 +38,8 @@ The theatrical director and techincal director may appoint assistants as he or s
In order for FWOP to continue running smoothly for many years to come, every FWOP Officer upon leaving office shall give a report either in writing or orally to their successor explaining the role and imparting the knowledge that the departing officer has learned.

## Elections
The President, Production Manager, Marketing Director, and Technical Director are elected late in the Spring semester prior to the year they take office. This gives these officers the opportunity to plan FWOP events and direction during the summer, and also ensures that these four vitally important roles are filled by experienced members of FWOP.
The President, Production Manager, Marketing Director, Historian, and Technical Director are elected late in the Spring semester prior to the year they take office. This gives these officers the opportunity to plan FWOP events and direction during the summer, and also ensures that these four vitally important roles are filled by experienced members of FWOP.
Any officer of the Board of Directors may choose to remain a member for an entire year following their election, after which the position must be put up for election. For example, an officer elected in late Fall will be an officer for the Spring. They may then choose to step down after one semester or hold their position for two. If they stay for two semesters, they shall put their seat up for re-election. Elections may be held once in the Spring and once in the Fall if necessary, but are not required if no officers are at the end of their terms. There are no term limits.
The Theatrical Director is elected for the duration of one production when the Entire Membership and the Board of Directors see fit to create a production.
Elections are run during FWOP meetings or through the FWOP mailing list. There is no minimum number of members that must be present in order to run elections, but the elections must be well advertised to members in advance. Election voting records are not kept.

Expand All @@ -57,7 +60,4 @@ In the case of an open position between normal elections, the President may appo
If any member of FWOP believes that the President is performing his or her role poorly, any member may challenge the President for their position. In the case of a challenge, a special meeting of the Entire Membership shall be called by the Production Manager where the Entire Membership shall elect either the challenger or the sitting President according to normal election procedures.

## Amendments
Amendments to the FWOP Charter may be proposed by any member for review at a meeting of the Entire Membership. The proposed amendment should be distributed in advance, and the meeting well-advertised to FWOP members (i.e. an email sent to all members). The amendment will be discussed at the meeting, and a simple majority will be required to carry the amendment.

## Ratification
A majority vote at a meeting of the Entire Membership shall be required for ratification.
Amendments to the FWOP Charter may be proposed by any member for review at a meeting of the Board of Directors. It shall be voted upon in a timely fashion and must receive unanimous approval from all board members for ratification.