EA All Team Meeting Agenda #1620

mariaweissman · 2024-10-09T21:23:57Z

Overview

This issue tracks the agenda for the All Team meetings for Expunge Assist. They occur weekly, except for the first week of the month which is for Leads only to plan.

Creating the Agenda

Every week, a different member of the team creates the agenda and facilitates the meeting.

Quick instructional video here

## Weekly All Team Meeting Agenda [yyyy-mm-dd]

### Prework - ALL TEAM MEMBERS
- [ ] Review the issues you are assigned to, document in a GItHub comment any updates 
- [ ] prepare to share with the team 1) What you've been working on for the past week 2) What you will be working on for the next week 3) Anything blocking your progress
- [ ] Any special team-wide shares? (e.g. presentation)

### Roll Call (based on [Roster](https://docs.google.com/spreadsheets/d/12sAwYiQJP4fmEONF6-oUVYFVupTwSkci/edit?usp=sharing&ouid=109595726633091605263&rtpof=true&sd=true) as of Nov. 11, 2024):

- [ ] Anita Morales
- [ ] Cheryl Cline
- [ ] Claudia Jankowski
- [ ] Eileen Burdekin
- [ ] Ellynna Ruan
- [ ] Hasham Qaiser
- [ ] Justin Yeh
- [ ] Maria Weissman
- [ ] Melissa Ligertwood
- [ ] Mireya Aviles (Vanessa)
- [ ] Rachel Ichniowski
- [ ] Rick Peng
- [ ] Runsheng (Sarina) Liu
- [ ] Samantha Hyler
- [ ] Sara I. Castro
- [ ] Sydney Walcoff
- [ ] Sylvia Nam
- [ ] Troy Mathis
- [ ] Whitney Gould
- [ ] Yaz Kleinbart

### Recurring Action Items
- [ ] Accountability and Support Check.
  - [ ]  Review assignments for each team member (starting with those present)
     - [ ] [Anita Morales](https://github.com/hackforla/expunge-assist/issues/assigned/anitadesigns)
     - [ ] [Cheryl Cline](https://github.com/hackforla/expunge-assist/issues/assigned/cherylcline)
     - [ ] [Claudia Jankowski](https://github.com/hackforla/expunge-assist/issues/assigned/cjankowski)
     - [ ] [Eileen Burdekin](https://github.com/hackforla/expunge-assist/issues/assigned/eburdekin)
     - [ ] [Ellynna Ruan](https://github.com/hackforla/expunge-assist/issues/assigned/eruan8888)
     - [ ] [Hasham Qaiser](https://github.com/hackforla/expunge-assist/issues/assigned/hasham-qaiser)
     - [ ] [Justin Yeh](https://github.com/hackforla/expunge-assist/issues/assigned/jyehllow)
     - [ ] [Maria Weissman](https://github.com/hackforla/expunge-assist/issues/assigned/MariaWeissman)
     - [ ] [Melissa Ligertwood](https://github.com/hackforla/expunge-assist/issues/assigned/TechWriterMelissa)
     - [ ] [Mireya Aviles (Vanessa)](https://github.com/hackforla/expunge-assist/issues/assigned/vanessaavviles)
     - [ ] [Rachel Ichniowski](https://github.com/hackforla/expunge-assist/issues/assigned/RaeRaeIcky)
     - [ ] [Rick Peng](https://github.com/hackforla/expunge-assist/issues/assigned/rcpeng34)
     - [ ] [Samantha Hyler](https://github.com/hackforla/expunge-assist/issues/assigned/SamHyler)
     - [ ] [Sara I. Castro](https://github.com/hackforla/expunge-assist/issues/assigned/saraisabelcf)
     - [ ] [Sydney Walcoff](https://github.com/hackforla/expunge-assist/issues/assigned/sydneywalcoff)
     - [ ] [Sylvia Nam](https://github.com/hackforla/expunge-assist/issues/assigned/sylvia-nam)
     - [ ] [Troy Mathis](https://github.com/hackforla/expunge-assist/issues/assigned/troymathis)
     - [ ] [Whitney Gould](https://github.com/hackforla/expunge-assist/issues/assigned/whitneywind)
- [ ] New Teammates Intros / Team Roster Updates / Celebrations
- [ ] High Level Updates from each Team (UXR/Dev/Content/Design/Product)
- [ ] Overall Project Direction (Product)

       
### Agenda for All-Team
- [ ] Decide note-taker next meeting
- [ ] Decide facilitator next meeting



### FYI:


### Notes from meeting
-

### Task items from the meeting

## Planning Meeting Agenda [yyyy-mm-dd]
First Friday of the month, leads and PMs only

### Roll Call
- [ ] Anita Morales
- [ ] Justin Yeh
- [ ] Maria Weissman
- [ ] Mireya Aviles (Vanessa)
- [ ] Rachel Ichniowski
- [ ] Rick Peng
- [ ] Runsheng (Sarina) Liu
- [ ] Samantha Hyler
- [ ] Sydney Walcoff
- [ ] Sylvia Nam

### Review of Past Month (by team)
- [ ] Content team
- [ ] Design team
- [ ] Development team
- [ ] Product Team
- [ ] UXR team

### Our Overall Direction

### What's Next Month / What we need from each other / Dependencies (by team)

### FYI:


### Notes from meeting


### Task items from the meeting

Resources/Notes

Using hackforla/internship#101 as template idea
Historical EA one http://github.com/hackforla/expunge-assist/issues/602
#670

The text was updated successfully, but these errors were encountered:

mariaweissman · 2024-10-11T18:04:37Z

Weekly All Team Meeting Agenda 2024-10-25

Prework - ALL TEAM MEMBERS

Review the issues you are assigned to, document in a GItHub comment any updates
prepare to share with the team 1) What you've been working on for the past week 2) What you will be working on for the next week 3) Anything blocking your progress
Review and sign Team Charter here. If there are any areas you'd like to discuss before signing, please leave a comment on that section on the document and we'll have an opportunity at this meeting to discuss.

Facilitator

Maria

Notetaker

Sylvia

Roll Call

Recurring Action Items

Agenda for All-Team

Team Charter Create Team Charter #1404
Decide note-taker next meeting: @raeraeicky Rachel
Decide facilitator next meeting: @rcpeng34 Rick

Agenda for PMs/ Leads only (first week of the month only)

FYI

No All Teams meeting next week, just PMs and Leads for 1st month's meeting - planning meeting

Notes from meeting

GENERAL

Future meetings can be similar set-up
Sydney will fix template so that ongoing PM issues don't come up for weekly accountability
Bonnie added new tabs to project board to streamline access and organization of issues

RESEARCH PRESENTATION ON ILLUSTRATIONS

@saraisabelcf Sara's presentation on ongoing research for Design on Illustrations
prioritize explanatory illustrations to help contextualize website and offerings, information that is easy to follow, functional with high utility
Design explicitly asked if human images necessary to enhancing user trust
recommendations: step-by-step overview, what's offered by Expunge Assist
information hierarchy and ratio between text and illustrations

Task items from the meeting

Dev, Content, and Design teams -- finish roles and responsibilities in charter

mariaweissman · 2024-10-31T18:05:47Z

Planning Meeting Agenda 2024-11-01

First Friday of the month, leads and PMs only

Facilitator

Rick

Note taker

Rachel

Roll Call

Review of Past Month (by team)

What's Next Month / What we need from each other / Dependencies (by team)

Create Team Charter #1404 nearly finished and ready to be added to Wiki. Let's: 1) review blurbs from all teams 2) sign 3) add to Wiki and as part of onboarding

Workflow Discussion

How does your team handle tickets? Where do they come from and where do they go?
UXR > Design > Content > Dev ?
What labels are used?
How are tickets prioritized and assigned?

Items to Review

design Contact Form #1210 in icebox with no dependency label
From Bonnie: The following issues are in the repo and are assigned to people who are marked as inactive on the team roster
Onboard & Offboard: UX Content Writer #819 (assigned to Emma Thrash), its in the start here column - it looks like Emma was unassigned - is this one ok to have no one assigned?
Update Team Wiki / Product Manager Wiki Pages #502 (assigned to Jamie Siu) its in the done column, so perhaps it just needs to be closed. - can this be closed?
From Bonnie: Updates on Team roster
I went through the team roster and cleaned up the read and write teams and updated columns M-Q. There were quite a few people who were not on the read team.
When people are onboarded they get added to the read and write teams on GitHub. When they leave the team, we remove them from the write team.
Please go to the Roster's Active Tab filter and see who on your team needs to fill in the red parts
GitHub roster is out of date.
It has the roles: 1) everyone, 2) maintainer, 3) member.
Is member = active, maintainer = PMs and Leads, and everyone = inactive?

FYI:

Project sync with Org/Bonnie 11/1

Notes from meeting

Product Updates
- Recent new PMs: Rachel (Research), Rick (Dev), Sarina (possibly Content, TBD)
- Working on Milestones + Product Vision, getting more insight from Bonnie on next steps
- Meeting schedule shift, start of process updates
Content Updates
- Recruitment: Sarina likely joining as PM, new content writer onboarding soon, hoping to add one more writer
- Roadmapping with Design for collaborative issues
- Thinking about Bonnie's list and what needs to be updated
Design Updates:
- Working on About Us page
- Exploring options with color updates
- Recruiting: starting to look for new PM, adding new designer
Dev Updates:
- Working on test cases, not merged yet
- Working with PM on process/workflow
Research Updates:
- Illustration research completed and handed off
- Capacity: Balancing design and legal research
- Prop 36: waiting for election results for updates
Charter
- Updates to language on responsibilities
- Goal: get all teams to sign, will review again in 6 months, but can beforehand if needed / bandwidth allows
Workflow
- Ask from Rick to hear about what workflow is now, plan is to come back next month with a proposal for any updates, make process smoother
- Research
  - deliberate about using GitHub as central place of communication
  - Bonnie mentioned our tickets aren't written well/clearly; Sydney has been working templates for issues; being more intentional about issues and how we write them (make ask very clear and break into smallest pieces possible)
  - goal: breaking vision down into manageable chunks
  - current handoff process: communication with other team leads
- How issues are being handed off now: template from Sydney, often separate tickets made for each team that needs to work on parts of a feature/issue
- Rick will work on some suggestions for formalizing workflow
- Issues with collaboration and not having a roadmap for each of the teams / product as a whole

Task items from the meeting

Get teams to sign charter by next Friday 11/08
@mariaweissman to look into PM onboarding issue

raeraeicky · 2024-11-05T01:58:41Z

Weekly All Team Meeting Agenda [2024-11-08]

Prework - ALL TEAM MEMBERS

Review the issues you are assigned to, document in a GitHub comment any updates
prepare to share with the team 1) What you've been working on for the past week 2) What you will be working on for the next week 3) Anything blocking your progress
Any special team-wide shares? (e.g. presentation)

Roll Call (based on Roster as of Oct 9, 2024):

Recurring Action Items

Agenda for All-Team

Decide note-taker next meeting
Decide facilitator next meeting: @sylvia-nam

FYI:

Notes from meeting

MEETING TIMES

revisit

HIGH LEVEL UPDATES
RESEARCH

legal research
content issues: About Us
design issues: Sara handed over illustrations research to Design

DEV

tech debt: working behind the scenes, including upcoming migration

CONTENT

content guidelines
discussion of FAQs: Content plans to keep FAQs
looking for PM, and lead (vs co-lead)

DESIGN

working on Design side of charter
color schemes
illustrations

PRODUCT

working on shoring up processes
to ensure that momentum doesn't slow down

GITHUB ISSUES

Bonnie wants us to build out Wiki so that we don't have to bookmark important pages, instead the links should be in issue using example from Content
questions: links to resources are fine but do you need it for all tix
having corresponding numbers to resources important
examples that Bonnie noted from TWE

MILESTONE

PMs talked to Bonnie last week to talk about milestones, and more convo with Bonnie
milestone dif in product development versus what it means for Expunge Assist. Milestones for EA are categories
Stakeholder Review 2.0 - for next review by Bonnie
other milestones: PMs will slowly go through the others for team tickets

MOMENTUM

in anticipation of break, tricky about how to keep it up
in team meetings, discuss what you're working on and how you'll get back to it when you return. This is not prescriptive but ways to keep momentum

Task items from the meeting

@raeraeicky to speak to PMs about tips and tricks to create templates for GH

sylvia-nam · 2024-11-13T23:31:31Z

Weekly All Team Meeting Agenda [2024-11-15]

Prework - ALL TEAM MEMBERS

Review the issues you are assigned to, document in a GItHub comment any updates
prepare to share with the team 1) What you've been working on for the past week 2) What you will be working on for the next week 3) Anything blocking your progress
Any special team-wide shares? (e.g. presentation)

Roll Call (based on Roster as of Nov. 11, 2024):

Recurring Action Items

Agenda for All-Team

Decide note-taker next meeting @TechWriterMelissa
Decide facilitator next meeting @TechWriterMelissa
Content: Follow-up research for “declaration” #1647
Content: Stand-up and iterative process

FYI

Notes from meeting

-Team member introductions
-Team updates

Discussion Items

Re size of tickets and numbers of items
-Sylvia - understanding is that tickets are multipart, so you can see how the issue has progressed over time. It could be more complicated potentially to break things down (you would have to search for the other tickets), earlier iterations, can link issues in the resources section.

Rachel
-commenting is really important, and put a link to associated issues, and add to the ticket itself

Sylvia
-for PMs if that could be communicated to everybody
-is there a design PM? They are actively recruiting

Re milestones

Sylvia
-how will we know which Milestone to put an issue?

Rick
-Bonnie's milestones are categories, if it is pertinent towards getting Bonnie's list done, then let's figure out if it should go into the Bonnie milestone
-comes down to how important the issue is to have done
-they are pretty self describing

Maria
-If unsure, can use Other 2.0
-Stakeholder 2.0, some could be moved here, ideally we want that to be Bonnie's list

PMs are working with Bonnie to figure out whether new milestones need to be disaggregated. Working to hammer out some kinks in the system.

If people are adding these issues, which milestones is a question - just add the best one you can.

Presentation - Sam

Follow-up research for “declaration” #1647

-presentation regarding language for the term "declaration"
-Working to implement the follow up from research in the spring
-Accessibility and plain language - regarding the term declaration
-Would like to present the issue we're facing, and get some feedback
-Discuss future request for research

Link to Slide Deck

Discussion
-Research will discuss request at their next meeting and respond back.

Task items from the meeting

-Sam will present a content stand up, agenda for next week. Re #1366
-Deferred to next week, cadence on bot notifications for issues.

TechWriterMelissa · 2024-11-20T22:11:05Z

Weekly All Team Meeting Agenda 2024-11-22

Prework - ALL TEAM MEMBERS

Review the issues you are assigned to, document in a GItHub comment any updates
prepare to share with the team 1) What you've been working on for the past week 2) What you will be working on for the next week 3) Anything blocking your progress
Any special team-wide shares? (e.g. presentation)

Roll Call (based on Roster as of Nov. 13, 2024):

Recurring Action Items

Agenda for All-Team

Decide note-taker next meeting
Decide facilitator next meeting
Cadence for bot notifications
Content: Stand-up and iterative process

FYI:

Dev Team Update:

[DONE] bug at bottom of pages showing url route [BUG] Route names showing at bottom of all pages #1625 🎉 @hasham-qaiser
[COMING SOON] Testing our progress bar LG Progress Bar Testing #1246 @whitneywind
[COMING SOON] FAQ updates from content Code FAQ updates #1641 @eburdekin
[COMING SOON] Icon styling updates on credit page Code Update Icons #1194 @eburdekin
Our priorities:
Anything marked Milestone 2.0 (00. Stakeholder Review 2.0)
code external link styles #1508 We need designs on how to display links to external sites and their publishers

Research Team Update:

Rachel working on Revise UX research page #1405 and reorganizing Research Ops
Sylvia working on wrapping up Prop 36 on November 2024 ballot #1368 and start on https://github.com/orgs/hackforla/projects/77/views/1?filterQuery=assignee%3Asylvi[…]e=issue&itemId=67505157&issue=hackforla%7Cexpunge-assist%7C1214
Sara working on Examples of Information for Illustrations #1638 and refine and start Competitive analysis of college essay websites #1650

Notes from meeting

New for today is an AI note taker. There should be an email with a summary and a video from the meeting after the meeting. Unsure if it is sent out to just those attending the meeting, or if it's for all on the invite. Should be deleted after around 6 months from the system?
Everyone gives updates from what they are working on.
Recruiting a new branding person
Dev will only ask for tasks related to Bonnie's list and Stakeholder 2.0 milestone going forward until it is done
Bot notifications: monthly. For Dev
Sam will do a Loom to talk about the Iterative Design process for new members and for non designers/content folks as a handover and a resource. Will also ask UXR specific Q's in the EA channel for the About page.
Fathom Meeting Recording & Summary

Task items from the meeting

mariaweissman added this to the Team Workflow milestone Oct 9, 2024

mariaweissman added this to P: EA: Project Board Oct 9, 2024

github-project-automation bot moved this to New Issues for approval in P: EA: Project Board Oct 9, 2024

mariaweissman moved this from New Issues for approval to Start Here in P: EA: Project Board Oct 9, 2024

mariaweissman changed the title ~~EA All Teams Meeting Agenda~~ EA All Team Meeting Agenda Oct 25, 2024

mariaweissman mentioned this issue Oct 28, 2024

EA Team Planning Agenda #670

Closed

5 tasks

ExperimentsInHonesty modified the milestones: Team Workflow, 06. Team Workflow Nov 1, 2024

mariaweissman modified the milestones: 06. Team Workflow-close, 06. Team Workflow Nov 4, 2024

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EA All Team Meeting Agenda #1620

EA All Team Meeting Agenda #1620

mariaweissman commented Oct 9, 2024 •

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mariaweissman commented Oct 11, 2024 •

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mariaweissman commented Oct 31, 2024 •

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raeraeicky commented Nov 5, 2024 •

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sylvia-nam commented Nov 13, 2024 •

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EA All Team Meeting Agenda #1620

EA All Team Meeting Agenda #1620

Comments

mariaweissman commented Oct 9, 2024 • edited Loading

Overview

Creating the Agenda

Resources/Notes

mariaweissman commented Oct 11, 2024 • edited Loading

Weekly All Team Meeting Agenda 2024-10-25

Prework - ALL TEAM MEMBERS

Facilitator

Notetaker

Roll Call

Recurring Action Items

Agenda for All-Team

Agenda for PMs/ Leads only (first week of the month only)

FYI

Notes from meeting

Task items from the meeting

mariaweissman commented Oct 31, 2024 • edited by sylvia-nam Loading

Planning Meeting Agenda 2024-11-01

Facilitator

Note taker

Roll Call

Review of Past Month (by team)

What's Next Month / What we need from each other / Dependencies (by team)

Workflow Discussion

Items to Review

FYI:

Notes from meeting

Task items from the meeting

raeraeicky commented Nov 5, 2024 • edited Loading

Weekly All Team Meeting Agenda [2024-11-08]

Prework - ALL TEAM MEMBERS

Roll Call (based on Roster as of Oct 9, 2024):

Recurring Action Items

Agenda for All-Team

FYI:

Notes from meeting

Task items from the meeting

sylvia-nam commented Nov 13, 2024 • edited by TechWriterMelissa Loading

Weekly All Team Meeting Agenda [2024-11-15]

Prework - ALL TEAM MEMBERS

Roll Call (based on Roster as of Nov. 11, 2024):

Recurring Action Items

Agenda for All-Team

FYI

Notes from meeting

Task items from the meeting

TechWriterMelissa commented Nov 20, 2024 • edited by mariaweissman Loading

Weekly All Team Meeting Agenda 2024-11-22

Prework - ALL TEAM MEMBERS

Roll Call (based on Roster as of Nov. 13, 2024):

Recurring Action Items

Agenda for All-Team

FYI:

Notes from meeting

Task items from the meeting

mariaweissman commented Oct 9, 2024 •

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mariaweissman commented Oct 11, 2024 •

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mariaweissman commented Oct 31, 2024 •

edited by sylvia-nam

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raeraeicky commented Nov 5, 2024 •

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sylvia-nam commented Nov 13, 2024 •

edited by TechWriterMelissa

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TechWriterMelissa commented Nov 20, 2024 •

edited by mariaweissman

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