August meetup [tracking issue]

[broccolini]

Date: August 17th, 6.30pm
Host: DoSomething
Topic: Empowering product growth with design systems

Tracking

• Announce meetup
  • Meetup event created & posted (4 weeks prior)
  • Tweet "save the date"
  • "Save the date" link added to website
• Confirm speakers
  • Luke Patton
  • Una Kravets
  • Jina Anne
• Announce speakers & RSVP's (ideally 3 weeks prior)
  • Meetup event updated with speakers
  • Announce event with speakers on website, archive previous event
  • RSVP's open on meetup (3 weeks prior)
  • Tweet speakers & rsvp's
• Speaker prep
  • Send calendar invite for event with time and location
  • 1:1 with speaker to prep for talk
    • Luke Patton
    • Una Kravets unavailable for call, email
    • Jina Anne unavailable for call, email
  • Draft panel questions & share with speakers for feedback (1 weeks prior)
  • Book call with all speakers async email
  • Run through talks and panel questions with speakers (1 week prior)
• Reminders
  • Increase RSVP limit (1 week out)
  • Tweet reminder about upcoming event (1 week prior)
  • Send reminder to update RSVP weekend prior to event
  • Tweet update RSVP reminder
  • Increase RSVP limit 1 day prior
• Host prep
  • Confirm whether event will be recorded, if so:
    • Update meetup to say "this event will be recorded"
    • Check with speakers re recording
  • Send running sheet (1 week prior)
  • Confirm registration process (security & volunteers for registration)
  • Confirm seating setup
  • Check building accessibility
  • Check what time organizers & speakers can arrive for setup - 6pm
  • Send or print out rsvp spreadsheet (5pm day of)
• Post event
  • Tweet thank you to host and speakers
  • Message speakers to thank them again for speaking and check in re slides
  • Update website with speakers slides, add "save the date" if next event is confirmed
  • Cover photo for video chosen
  • Photography short-list created
  • Photographs edited and shared for uploading
  • Event page created, photos, slides, & video uploaded
  • Homepage updated to promote event photos & videos
  • Tweet photos, videos, & slides