Define workflow criteria and review the workflow based on the criteria defined

[jurra]

Link to the worfklow(s) diagrams

Workflow description supervisor

THIS SHOULD ONLY BE ACCESSIBLE TO PEOPLE FROM TUDELFT, IF YOU ARE MEMBER OF THE TEAMS ENVIRONMENT AS AN EXTERNAL COLLABORATOR YOU COULD HAVE ACCESS.

• When applicant submits form
• Confirmation email is sent
• Applicant is automatically added to the teams environment with access to all documents
• Then code is automatically generated and a folder with this code is created (File system) with intake meeting template in place.
• When applicant submits one or more assignments.
• Each assignment should have a code for example: OHSF-SU-24-04#28-A#2 (A#2 appended part of the code identifies the assignment under a code for a project)
• Confirmation email is sent
• Then the assignment is placed in the project folder previously created.
• Also then the assignment list is created aggregating all the list of assignments.
• Requirements for the Sharepoint list of assignments:
  • List of assignments need to be public and findable
  • Link to the actual document of the assignment
  • The label categorizing Bachelor, Master thesis, TA work, or other....
  • (Planned starting date, end date)
  • Title of the assignment
  • The faculty
  • The project has been assigned or is looking for someone to work on

[Metahofzicht]

I added in the flow that applicants are automatically added to Open Hardware Program - Team in Teams