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2020-12-16 Leadership Cadence

Date

16 Dec 2020

Participants

Goals

  • Come up with plan of action for determining our liability for volunteers

Discussion topics

Item Presenter Notes
Legal form for volunteers Zach Goulson
  • Will need to formalize a part of the onboarding process
  • Worth running it past A&P, but doesn’t need to run through them
  • Probably won’t want anything boiler plate (our needs are pretty specific)
Corporation
Eddie Brown (Unlicensed)
  • Eddie working on setting up bank account
  • Telling people that donations aren’t currently to nonprofit, but full expectation is there
  • Once 501c3 is granted, benefits are dated back to the filing date
Digital Ocean Alec Akin (Unlicensed)
  • Working through application
  • Might have a significant chunk of hosting costs covered
Working Session Alec Akin (Unlicensed)
  • Technical-oriented Tuesday cadence will be replaced by a Saturday working session

Currently 3pm PT on Saturday
Shopping List Alec Akin (Unlicensed)
  • Working on finalizing estimated costs for various tools
Video Call Notetaking Bot Alec Akin (Unlicensed)
  • Looking into a transcription bot
  • Fireflies, Perfect Recall
  • Looks like we can probably get away with Freemium for now
Opportunity to formally restructure org Alec Akin (Unlicensed)
  • Might discourage people from applying their skills if they think that someone with a formal title is more qualified than them
  • Some sort of the decision chain of command is generally positive
  • Especially without paid staff, a fairly flat structure might be worthwhile
  • More accountability? Ownership of your “work”
  • Are we in fact organizers? We aren’t full professionals, brainiacs, etc.
  • Does a formal structure actually improve volunteer longevity?
Google Zach Goulson
  • Benefits of adding people into our org?
    • Protects people from liability of using personal email etc. for PDAP activity
    • Cleaner access to Drive, Calendar, etc.
      • Being in the same Google Org makes it much more streamlined to distribute access

Can set up a Google Voice number to avoid giving out your personal number
Re-energizing PDAP
  • Kristin interested in rallying the the troops, in mass, once we get $$$ in the bank
  • Are we actually ready to get people excited again?
  • Alec: Would like to have a better control over website, storage infrastructure
  • Josh: We need docs for the 4 “always open” tasks first.

Action items

Decisions

  • Adding Project Leadership to Google Workspace
  • Use PDAP emails for external communication and other assets (Slack account, e.g.)
  • Test out Fireflies on Saturday