project-home-2020-12-09-leadership-cadence-notes.md

2020-12-09 Leadership Cadence Notes

Date

02 Dec 2020

Participants

• Eddie Brown (Unlicensed)
• Will Beaumont
• Former user (Deleted)
• Zach Goulson
• Josh Lintag
• Alec Akin (Unlicensed)
• Richard Ji

Goals

• Talk about shopping list on tech products
• Update on our incorporation and 501c3 filing
• Identify new tasks associated with operating our entity

Discussion topics

Item	Presenter	Notes
Incorporation		Working out the details around receiving donations for being incorporated in Delaware We have an entity number for tax purposes Optimistically we’d be ready to start accepting donations, more realistically it’ll be a couple of weeks from now 501c3 status may take 6 months to a year but we can backdate funds received Entity tied intimately to Eddie (social and address) currently
Shopping list		Google Apps/Suite, Atlassian products, AWS We want to make projected budget last 6 months to a year Employ personnel to be held accountable for the work Process around how we receive/disperse funds Tooling? It’s important to delegate financial accounting to a third party to figure our financials out (i.e. Paypal, Venmo, etc) Accounting software Once funding comes in, no personal accounts related to PDAP full stop In-use accounts need to be inventoried and accounted for Centralized password/account management Domain name(s) Finalize domain Consider other endings
Public facing Splunk		Need to follow up with Splunk reps
Website		Need to make a decision on domain We can redeploy the website on a pdap specific AWS account
Hype engine		Identify what things we’ll need to have in order to embrace massive flow of volunteers again Scrapers Website Infrastructure/database Processes for each bucket of folks Documentation How do we push back against outside pressure Vendors Bad actors How do we engage and maintain engagement with volunteers
OIBRS | NIBRS discrepancies		Tech difficulties around MS Access DB NIBRS substantially lacking OIBRS information during initial reconciliation process

Action items

• Refine #leadership channel membership list Josh Lintag
• Dig up old documentation around incorporation/non-profit status benefits (e.g. Techsoup) Josh Lintag
• Richard Ji & Eddie Brown (Unlicensed) work out ownership of LinkedIn account
• Alec Akin (Unlicensed) to follow up with Splunk reps

Decisions